Sol Plaatje University
Job Details
Division
Office of the Chief Operating Officer
Business Unit
Human Resources Operations
Minimum experience
Not Applicable
Company primary industry
Higher Education
Job functional area
Administrative
Job Description
PurposeThe purpose of this position is to provide general HR administrative support in the areas of recruitment and selection, human resources administration, benefits, and data maintenanceMinimum RequirementsDegree or Diploma in HRM 3 years and more generalist human resources experience2 years and more supervisory experienceRecommendationExposure to HR practices in a Higher Education environmentITS experience would be an added advantageDuties and ResponsibilitiesProvide advice to line managers on the interpretation and application of the recruitment and selection policy/procedures and related labour legislationProvide advice to line managers, and election committees on best practice recruitment and selection methodologiesProvide advice to line managers and selection committees on their recruitment and selection activities e.g.:recruitment methodsadvertising methodsresume reviewinterviewing techniquesselection techniques of remuneration and benefitsEvaluate the need for the role/job against the strategic plans and budgetEnsure that the position to be recruited has a current job description and has been evaluated in accordance with job evaluation proceduresEnsure that the necessary authorisation/sign-off to recruit has been obtained from relevant partiesEvaluate recruitment and selection criteria to ensure conformance to professional, statistical, and testing standards, recommending revision as neededAssist line managers with the compilation of EE plans with their respective Schools and DepartmentsEnsure compliance to SPU, School and Department EE plans and targetsConduct recruitment processesadvertisingprocessing of applicationscreation of job filesshort listing of candidatessetting up of selection committeesServe on the selection committee as panel membersServe as a secretariat in the recruitment processArrange competency-based testingEnsure the receipt of the referee and other reports timeouslyEnsure appropriate correspondence to selection committees and candidates.Provide feedback to candidates on selection decisionPrepare documentation for Executive approval (includes recruitment and selection process reports and recommendations for approval)Remuneration and AdministrationAdvise line managers on employee remunerationAdvise line managers on the HR aspects of organisational design and restructuring processesCommunicate deadlines to clientsDeal with staff remuneration and administrative queriesAdvice and review Manager/supervisors on monthly claims (Overtime claims and part-time claims)Advise on appropriate performance improvement measurements related to probation processesProvide customized system reportsConduct quality reviews of system reports, identify and report on anomaliesReview HR advice to the payroll of sub-ordinatesGeneral HR AdministrationCoordinate the administration and implementation of all leave processes and attend to leave queriesEnsure that terminations (retirements, resignations, etc.) are dealt with according to policy and procedureCoordinate the exiting process of employeesReceive and verify all part-time contract appointments and claim forms and forward to HR Administrators for processingCoordinate the administration and implementation of all pensions, medical, and group life processes and attend to staff-related queriesAdvise on any other salary mattersEnsure the safekeeping of all required documents for record-keeping purposesAttend to general queriesProcess benefit claims of staff members associated withPensionGroup lifeMedicalResource Management: Human Resources (Supervision)Oversee junior HR Operations staffAllocation of workloads to junior staffProvide input into job descriptions of junior staffOversee the operational activities of junior staffParticipate in the recruitment process for positions in HR OperationsOversee the overall performance of junior staff for performance agreement purposes.Manage the development, mentoring and coaching of junior staff. training, development,Manage employment relations (grievance, discipline, and conflict resolution)Oversee the leave of junior staff (planned and unplanned)Ensure that staff records are kept up to datePersonal/professional developmentKeep abreast of developments within the HR discipline and its implications for SPUKeep abreast of developments in professional conduct at SPURegister as a member of professional bodies to keep abreast of all developments (where appropriate)Engage in current professional development activities e.g., improve qualifications, ongoing development required by a professional bodyMonitoring, Evaluation, and ReportingGenerate staffing information for input to reports (e.g. placements, exits, etc)Analyse and interpret HR data and provide input to HR reports (e.g. EE plan, Skills Plan, HR-related trends, etc)Co-develop and maintain School/Department management information solutions with other colleagues for the purposes of planning and decision-makingEnquiries can be made via email at [email protected]Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. This position may be subjected to assessments.Women and people with disabilities are encouraged to apply.Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.
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