IIE Varsity College , IIE Vega and IIE MSA
Job Details
Division
Durban North Campus
Business Unit
Academic Operations
Minimum experience
Associate
Company primary industry
Education Management
Job functional area
Administrative
Job Description
Direct Reporting Line:Senior Results Co-ordinatorVarsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE)The IIE’s Varsity College, Durban North Campus has a vacancy for a Results Administrator (Capturer and Verifier) X2.Duties and Responsibilities:Credit Accumulation Assists with the capturing of students’ automatic credits on the academic systemEnsures that all data entries for the summative assessment calculation have been complied withEnsures that the summative assessment outcome is correct and thereafter is responsible for the release of these results on the student portalPost Assessment Mark Collation Co-ordinates the marking process with lecturers and ensures these marking deadlines are adhered to and managed according to the timelineCo-ordinates the marking deadlines with the relevant Programme Manager to ensure there are no delays in the processEnsures that result capture sheets are emailed to lecturers timeously for electronic completionCaptures the results / imports result capture sheets into the academic systemCompletes regular audits on all activity logs relating to the marking process and ensures that all scripts are accounted for at any given point in timeEnsures that all Integrated Curriculum Engagement (ICE) results are captured by the lecturer outside the systemFacilitates the process of Individual Integrated Curriculum Engagement (ICE) task marking by managing the milestone dates with lecturersProactively applies early detection mechanisms to ensure that student queries relating to results discrepancies are minimal during peak assessment timeVerifies scripts received against the marks captured on the mark sheet for the Online Centre and submits the mark sheet to the Online Centre for processing on the academic system thereafterCumulative Assessment Mark Release (Formative) Captures all formative assessment resultsCompiles the Question by Question analysis when requestedEnsures that all results entries captured for the Cumulative Assessment (CASS) calculation have been complied withEnsures that the cumulative assessment determination results also include ICE (Integrated Curriculum Engagement) assessment resultsInternal ModerationSupports the campus Academic department in accessing scripts required for the internal moderation and decentralised marking process, as well as for the marking centreAssists with the selecting and scanning of scripts for moderation and completing the activity logs pertaining to the steps involved in results processing, moderation and storage of an assessmentLiaises with the relevant Programme Manager responsible for deciding which scripts are moderated, and once confirmed, prepares all documents required for the moderation process to take placeUpdates the Internal Moderation Tracking Grid accurately and timeouslyExternal Moderation Assists with scanning necessary scripts and uploading them on to the moderation tracking system and assigning this to the relevant Central Academic Team (CAT) memberCompletes the Moderation Control Sheet (MCS) to be included with every set of External moderationEnsures that the Moderation Control Sheet (MCS) and scripts/Portfolios of Evidence (POE’s) are attached and assigned to the relevant Central Academic Team (CAT) and the Head of Programme (HOP) outcome is actioned correctly as per the release instruction on the MCS at campus levelUpdates the External Moderation Tracking Grid accurately and timeouslyPost Assessment Mark Release Ensures that results are captures accurately against the scriptEnsures that results capturing is up-to-date and released timeously on the system for students to view their systemNotifies students with overdue accounts of supplementary entry requirements where applicableScript Viewing and Remarks Identifies and co-ordinates script viewing requests made on The Student Hub reports and informs the Academic department to arrange a viewing appointment with the studentIdentifies and co-ordinates remark requests made on The Hub and checks that payment has been made in respect and co-ordinates the remark with an appropriate marker thereafterFollows up on the remark process to ensure that it happens within the allotted timeEnsures that the correct outcome is applied once the remark has been completed and returned to the Results Centre as per policyFlags any marking discrepancies or concerns with regards to moderation and remarks with the relevant Academic staff memberResponsible for the archiving of scripts and Portfolios of Evidence (POE’s) for on and off site storage in line with the policyTeam Support & GeneralAssists with campus specific projects/ events (e.g Graduation, Open Day etc)Collaborates with all departs on campus to facilitate optimalComplies with The Protection of Personal Information Act (POPIA) legislation relevant to Results CentreCompetencies Required:Advanced Interpersonal and Communications skillsComputer and System ProficiencyPlanning & Time Management SkillsResults Driven and able to handle pressureHighly EthicalSystematic with an Eye for DetailAdvanced Administrative and Organisational skillsMinimum Education Requirements: Minimum of a Higher Certificate (NQF level 5), National Diploma (NQF level 6) or above advantageousMinimum Work Experience Requirements:Minimum of 2 years administrative experienceThe IIE’s Varsity College is an Equal Opportunity Employer . However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.
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