Bidvest Prestige
Job Details
Division
Corporate Division
Business Unit
Payroll
Minimum experience
Mid-Senior
Company primary industry
Facilities Services
Job functional area
Finance
Job Description
ROLE PURPOSETo oversee the management of both PRP technology, operational demands of the business and maintain software that is 100% up to date.MAIN OUTPUTSTime & Attendance ManagementMap and design the control of time & attendance, and costings on the application software.Interpret variances highlighted by the Time & Attendance system and report risks to Managing ExecutivesReduce wage costs leakages.Audit and manage time fraud.Develop effective T&A workflows to support Operational business and maximise time efficiencies.Ensure rostering and timekeeping are in line with regulating bodies and Labour Laws.Stakeholder EngagementLiaise with Heads of departments on risks and wage cost leakage due to inefficient control measures.Liaise with Payroll Financial Manager payroll and manage compliance.Reports & Data AnalysisProvide accurate and timeous reports for board reporting.Ensure measurement reports track progress.Analyse and interpret data to provide Management reports.Audit shift patterns are in line with approved costed hours.Measure and analyze clocking hours and variances.Manage operational dashboard.Analyse business data and provide recommendations.Analyse Headcount to manage workforce hours.Produce MOM and YOY Analysis of time & attendance trends to support Financial reporting.Analyse and highlight in weekly and monthly reporting any variances, anomalies and non-compliance that require corrective action.Upskill and Train UsersProvide On-going training to Managers and Wage administrators.Meet with Application supplier to improve systems, communication, and compliance.ManagementEnsure Stock management control of stock issued to employees are in place.Drive Time & Attendance automation projects.Drive Labour & regulation compliance.Implement and upgrade existing system and controls.Manage Wage cost by ensuring clocking’s is in line with approved costings.Manage PRP staff and ensure department processes and procedures are in place.Provide On-going training and coaching for operations.Address internal audit findings related to Time & Attendance capturing.QUALIFICATIONS AND SKILLSThe Applicant must meet the following requirements:National Diploma / Degree in Finance / Financial Accounting/TechnicalMatric (Senior Certificate)Valid SA Driver’s License5yrs relevant experienceMS Word, MS Excel (Advanced), MS PowerPoint, MS Outlook (Intermediate skill level), Business Intelligence Analytical skillsEmployment legislation regulating code of good practice on working hours, understanding of regulatory bodies, in depth knowledge of applicable Labour LawsFUNDAMENTAL COMPETENCIESInitiative/ProactivityDeadline Driven & Highly MotivatedStress TolerantExcellent Written CommunicationManagement of staffMentoring skillsDisciplinary skillsCustomer FocusNegotiation SkillsAnalytical SkillsPlanning/Scheduling/Objective SettingTeamwork & ParteneringRelationship BuildingInteractive ReasoningExcellent Oral Communication
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