Empact Group
Job Details
Division
Supercare by Empact Group
Minimum experience
Associate
Company primary industry
Chemicals
Job functional area
Administrative
Job Description
The Main Purpose of the job: The incumbent will be responsible for assisting the Regional Manager with all administrative duties. Education and Experience required: Matric / Grade 12 Secretarial diploma / certificate A minimum of five years secretarial experience Fully competent in MS Office packages SAP experience advantageous Knowledge, Skills, and Competencies: Excellent organizational, numeric, and administrative skills Ability to multitask and priorities effectively whilst working in a stressful environment Excellent interpersonal skills and ability to communicate at all levels Well-groomed and professional Ability to maintain confidentialityAbility to work flexible hours Key areas of responsibility: Assistant to Regional Manager (RM) and Area Managers Responsible to assist with all operational duties Handling confidential informationReceive visitors in a highly professional mannerTake telephone calls and messages for RM as well as AM’s and communicate the messages prompt and correctly. Take own initiative to resolve issues in advanceOrdering of PPE for all contracts (uniforms, safety shoes, jackets, safety glasses, etc.). Follow up on Quotes, Purchase Orders, Invoices and Payments. Updating of all relevant information on MS Excel spread sheetOrdering of all monthly chemicals, consumables, and equipment for all contracts, ensuring that all stay in budgetFollow up on Quotes, Purchase Orders, Invoices and Payments Do the picking on SAPupdating and printing of monthly time sheets for each Cleaner at each contract using SAPPrinting of monthly Dashboard Reports using Supercare Web Portal SystemBooking of monthly scheduled Capitec deep cleans on MS Outlook Calendar, following up on deep cleans and signed job cards Updating of deep clean schedule. Also, for non-prescheduled cleans e.g. floods. Following up on Learnership cost savings and updating of schedule each MondayCompile monthly J’s, VI’s and CN’s (billing related documents) Update schedule of all created documents on billing schedule (“horror list”)Update contract list and client list of all contractsTravel / accommodation arrangement.Arrange and co-coordinate meetings Taking minutes of meetings and typing thereofSwitchboard reliever
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