Broll Property Group
Job Details
Minimum experience
Associate
Company primary industry
Real Estate
Job functional area
Operations
Job Description
POSITION PURPOSEResponsible for planning, organising, and directing the activities of the Centre. Oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition. Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations. Ensures that services purchased are of acceptable quality and follow the procurement policy. Keeps Senior Management well informed of area activities and significant problems. Trains, directs, and appraises assigned personnel.ESSENTIAL FUNCTIONS AND BASIC DUTIESAssumes responsibility for the planning, development, and implementation of effective operations management policies, procedures, and planning.Assists Senior Management in developing short and long term goals and plans. Assists with long term budget projections.Executes established operational goals and ensures that corporate wide plans are complemented and supported.Assists in developing policies and procedures for Centre operations. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency.Assumes responsibility for the effective operations management of the Centre and facilities.Coordinates and arranges third party services of maintenance contractors, suppliers, vendors, etc. Deals with contractors on daily basis.Liaises with tenants with regards to operational problems.Responds to emergency call outs.Day to day running and control of:Tenant complaintsSecurityAir ConditioningCleaning, Electrical, Plumbing etc.Authorises of invoices for payments.Issues tender documents.Calculates operational costs for charge out to the tenants to ensure recoveries where appropriateManages space planning. Ensures that the Centre layout will accommodate present and future operational and space requirements.Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate.Coordinates maintenance activities. Ensures that facilities are clean, well maintained, and in good repair. Directs preventive maintenance procedures as appropriate.Ensures that Centre operations are in compliance with established procedures, policies, regulations and codes.Assumes responsibility for the security of all the Centre facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.Identifies security threats and develop action plans for the prevention of incidentsEstablishes and maintains security systems for the Centre and tenantsMonitors shops and businesses and react on emergency callsEstablishes and maintain security information networkLiaises with SAPS and local authoritiesPlans the manning of the center and manage guards on dutyDetermines the needs for security systems and equipmentCommunicates with tenants regarding security systemsDevelops and implements security devicesCreates security awareness amongst staff, tenants and shoppersCompiles budgets and control expenditureEstablishes emergency plansAssumes responsibility for ensuring the efficient and cost effective administration of Centre operations.Develops and implements safety directivesCompletes financial forecasting duties, and generates and updates schedules for building expenditures.Creates safety awareness and trains staff in Health and Safety.Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.Ensures that facilities operations are cost effective, efficient, and within established budget constraints.Oversees the procurement of furnishings and equipment in accordance with budget planning.Researches vendors, contractors, and suppliers to ensure that equipment and services are of acceptable quality, competitively priced, and delivered on time.Ensures that all maintenance agreements and leases are current.Ensures that billing discrepancies are promptly tracked and resolved.Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.Acts as a liaison between the Company and external contacts.Ensures effective coordination of external services with Company operations.Obtains and conveys information as appropriate.Promotes goodwill and a positive image of the Company.Effectively supervises Centre personnel, ensuring optimal performance.Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures. Discusses areas needing improvement. Assigns and coordinates personnel. Directs daily operations.Identifies, develops, and implements training programs as appropriate.Conducts performance appraisalsProvides measurable feedback to assigned personnel and suggestions for improved performanceFormulates and implements employee corrective actions as neededEnsures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessaryAssumes responsibility for related duties as required or assignedEnsures that work area is clean, secure, and well maintainedCompletes special projects as assignedReports on Operational expenses, foot traffic, security incidents etc.PERFORMANCE MEASUREMENTSGood communication and coordination exists with departments – Assistance is provided as neededProcurement policy is fully complied withSenior Management is appropriately informed of area activities and of any significant problemsOperations personnel are well trained, effective, and efficient- Appropriate supervision and assistance are providedCompany facilities are well maintained and secure and meet the needs of the CompanyCentre or Property operations are efficiently and cost effectively administeredCurrent and future Centre or Property needs are well planned and budgets are established and maintainedEffective business relations exist with vendors, contractors, and trade professionalsQUALIFICATIONSEducation/Certification: MatricAdditional related maintenance and Centre management training preferredREQUIRED KNOWLEDGEExcellent understanding of Centre or Property management proceduresKnowledge of budgeting, service contracts, and leasing agreementsEXPERIENCE REQUIREDFive or more years of related experience, with at least two or more years of supervisory experienceSKILLS/ABILITIESExcellent leadership abilitiesAble to organise, coordinate, and direct team activitiesStrong problem solving skillsGood communications skillsAble to use all related maintenance equipment and computer applications
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