City of Johannesburg
.
The City of Johannesburg Metropolitan Municipality is located in the Gauteng Province. Johannesburg is the most advanced commercial city in Africa and the engine room of the South African and regional economy. It is a city with a unique, African character, world-class infrastructure in the fields of telecommunications, transportation, water and power, and wi…
Read more about this company
Executive Assistant to the Executive Mayor
Job Type Full Time
Qualification Bachelors
Experience 6 – 8 years
Location Gauteng
City Johannesburg
Job Field Administration / Secretarial 
Salary Range R750,000 – R1,000,000/month
Executive Assistant to the Executive Mayor
Department: Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Executive Assistant to the Executive Mayor
Remuneration: R967, 109.56 per annum (total cost to company, all-inclusive)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein
Minimum Requirements:
A Matric/ Grade 12 Certificate,
Degree in Public Administration, Business Administration, Business Management or
equivalent at an NQF level 7.
6 – 8 years’ relevant secretarial/administrative/management experience in a similar
environment;
Proficiency with project scheduling software, Microsoft Word, excel, project and PowerPoint
Ability to work under pressure;
Delivery of outputs within required timeframes and quality;
Ability to communicate effectively on high level; and
Code 8 Driver’s license.
Primary Function:
To provide administrative and management support at both strategic and operational
levels with the primary purpose of ensuring that the execution of operational, strategic
and project plans and decisions are implemented with agreed or specified timelines.
To ensure that provision of analytical, administrative, logistical, and human resources
support and transversal business solutions to enable the Office of the Executive Mayor
and applicable stakeholders to effectively and efficiently deliver on their mandate. To
act as the Executive Mayor’s First point of contact, relieves the Executive Mayor of
operational details, provides high–level administrative support to the Office of
Executive Mayor that requires knowledge of the City policies, procedures and
operations and an understanding of the Office of the Executive Mayor’s role within the
City. Exercise initiative and independent judgement in managing the Executive Mayor’s
schedule, including, arranging meetings, handling information and the office’s daily
activities. The Executive Assistant to the Executive Mayor has recurring contact with
Members of the Executives, senior administrators, public and private officials. This
position is often privy to confidentiality information.
Key Performance Areas:
Execute specific and anticipated instructions and applies own developed laid down
procedures with respect to Executive Mayor coordinating the Mayor’s diary and/or working
schedules, meetings, presentations and events.
Performs specific tasks and activates associated with the provision of administration and
Executive Mayor coordinated secretarial support.
Maintain the Executive Mayor’s correspondence and information and records keeping
system and access records of discussions, instructions, and correspondence.
Manage and coach staff in the Office of the Executive Mayor to ensure that all staff meet
the department’s objectives in line with broader organizational objectives and requirements.
Manage and monitor assets and resources of the Office of the Executive Mayor.
Control, consolidate, analyse and submit various reliable reports.
Practice good governance and management of risk.
Leading Competencies:
Ability to function under stress;
Time management;
High level of confidentiality and Organisational skills.
Core Competencies:
Teamwork; High level confidentiality;
Values and Integrity;
Attention to detail and quality oriented
Method of Application
APPLICATION REQUIREMENTS
Circular Reference: VACANCY CIRCULAR 018/2024
Complete the online job application form and attach all relevant and updated
documents (Certified Qualification/s/Certificates, ID, and CV).
Applicants should take note that they can be required to provide proof of original
documents during the selection process.
You will be requested to provide a brief description of your work experience relating to
the vacancy.
Applicants with membership to professional bodies need to provide a membership
number and expiry date.
If you are an internal applicant, your employee number will be required.
Applicants are advised to use Google Chrome when applying for CoJ positions.
Interested and qualified? Go to City of Johannesburg on share-eu1.hsforms.com to apply
Build your CV for free. Download CV Templates.