City of Johannesburg
.
The City of Johannesburg Metropolitan Municipality is located in the Gauteng Province. Johannesburg is the most advanced commercial city in Africa and the engine room of the South African and regional economy. It is a city with a unique, African character, world-class infrastructure in the fields of telecommunications, transportation, water and power, and wi…
Read more about this company
Assistant Director: Management Support Services
Job Type Full Time
Qualification Bachelors
Experience 6 – 8 years
Location Gauteng
City Johannesburg
Job Field Administration / Secretarial 
Salary Range R750,000 – R1,000,000/month
Assistant Director: Management Support Services
Department: Private Office of the Executive Mayor (POEM)
Branch: Office of the Chief of Staff
Designation: Assistant Director: Management Support Services
Remuneration: R967, 109.56 pa (all-inclusive cost to company)
Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein
Minimum Requirements:
A Matric/ Grade 12 Certificate;
Bachelor’s degree in Public Administration or equivalent NQF level 7;
6 – 8 years in the administrative field, of which 4 years must be at management level; and
Must have a valid driver’s license.
Primary Function:
Provide leadership in strengthening, and implementing effective management
support services, functions, and systems for the department in order for it to fulfil
its vision and mission. Oversee a full range of administrative, clerical and
management support functions including, but not limited to financial and office
management functions within the department.
Key Performance Areas:
Provide effective administration support to the Chief of Staff and the Private Office of the
Executive Mayor;
Oversee a program of policy and strategy development, as well as research, aligned to the
strategic governance objectives of the Executive Mayor and Mayoral Committee;
Implement procedural requirements associated with personnel development initiatives;
Manage the implementation of procedure and systems associated with controlling
document flow and, quality systems / statutory and audit requirements regulating
recordkeeping;
Management of Occupational Health and Safety hazard identification and Risk assessment
for the Unit;
Coordinate specific procedures associated with the management of facilities;
Personnel management;
Coordinate and monitor the financial implications for POEM;
Effective Risk Management and Compliance;
Effective and efficient support service to MMCs offices;
Engagement with external stakeholders.
Leading Competencies:
Computer Literacy (Microsoft Word, PowerPoint, Excel, Outlook and SAP);
Sound office administration procedures;
Good communication Skills (Verbal and written)
Coordinating skills;
Planning and organizing skills;
Good writing skills;
Time management skills;
Ability to work without supervision;
Ability to engage with contractors and suppliers;
Ability to function and manage a Unit without supervision;
Ability to provide support for Human Resources and Financial Coordination.
Core Competencies:
Knowledge of the local and provisional legislative and financial framework (MFMA,
PFMA) and dynamics;
Knowledge of City of Johannesburg’s policies and procedures;
Knowledge of Batho Pele philosophy, principals and intent (Culture of Citizenship).
Method of Application
APPLICATION REQUIREMENTS
Circular Reference: VACANCY CIRCULAR 018/2024
Complete the online job application form and attach all relevant and updated
documents (Certified Qualification/s/Certificates, ID, and CV).
Applicants should take note that they can be required to provide proof of original
documents during the selection process.
You will be requested to provide a brief description of your work experience relating to
the vacancy.
Applicants with membership to professional bodies need to provide a membership
number and expiry date.
If you are an internal applicant, your employee number will be required.
Applicants are advised to use Google Chrome when applying for CoJ positions.
Interested and qualified? Go to City of Johannesburg on share-eu1.hsforms.com to apply
Build your CV for free. Download CV Templates.