Senior Executive Assistant Jobs

About the Role

We are looking for an experienced and professional Executive Assistant to provide top-level administrative support to senior executives, investment professionals, and their teams. This is a 6-month contract position in the Northern Suburbs of Cape Town. It is perfect for an organized, proactive, and tech-savvy person who enjoys a fast-paced work environment.

Key Responsibilities

You will ensure smooth operations and excellent support for senior team members. Your main tasks will include:

• Managing complex schedules, appointments, and calendars for senior executives and teams.
• Coordinating calls with clients, deals, experts, and portfolios, including preparing all necessary documents.
• Handling meeting logistics, such as setting up video conferences, booking rooms, and making related arrangements.
• Organizing travel plans (flights, hotels, transfers, visas) according to company policies, and working with travel partners and other assistants as needed.
• Preparing and submitting expense reports and tracking approved costs.
• Providing support outside regular hours for team members traveling across different time zones.
• Helping and covering for other executive assistants in the firm when required.
• Maintaining and updating CRM systems (like Salesforce) and document storage (like Egnyte).
• Assisting with team events, webinars, and client gatherings, including finding venues and making bookings.
• Contributing to special projects and providing ongoing operational support.

Job Requirements

Qualifications and Experience

• Grade 12.
• National Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
• At least 8 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives or leadership teams.
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong knowledge of virtual collaboration tools (Teams, Zoom, etc.).
• Experience with CRM systems (Salesforce or similar) and document management tools (like Egnyte) is preferred.
• Background in financial services, investment, or professional services is an advantage.

Key Attributes

• Language and Communication: Native or near-native English skills; able to write and communicate at a C-suite level with clarity and care.
• Tech Skills: Advanced user of MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, Teams). Knowledge of Salesforce or similar CRM is a plus.
• Accuracy and Detail: Committed to producing high-quality, error-free work.
• Composure Under Pressure: Calm, organized, and effective in busy settings.
• Emotional Intelligence and Professionalism: Strong interpersonal skills, teamwork, and discretion with sensitive information.
• Proactivity and Problem-Solving: Anticipates needs, solves issues on your own, and takes initiative.
• Client-Focused: Understands business and team needs and provides support accordingly.
• Flexibility: Able to adapt to changing priorities and time zones.