Senior Executive Assistant Jobs

We are looking for a Senior Executive Assistant (Chief of Staff) to join a small AI-focused consulting firm in the professional services industry. This is a full-time remote position for a client based in Texas, USA. The role involves supporting the executive, coordinating across teams, handling business operations, and improving workflows with AI tools. We need someone proactive, organized, familiar with AI, a great communicator, and good at thinking through systems in a fast-paced setting.

Key Responsibilities

• Manage complex calendars, sort and prioritize emails across different time zones.
• Act as the main point of contact between the executive and team members or external partners, ensuring clear and timely communication.
• Arrange domestic and international travel, including itineraries, logistics, and handling sudden changes.
• Prepare for meetings by creating agendas, briefings, taking notes, tracking actions, and following up on results.
• Develop and improve standard procedures, processes, and dashboards; introduce AI-powered workflows and automations.
• Assist with business operations like tracking projects, working with vendors, basic budgeting, expenses, and simple admin tasks.
• Help with marketing operations such as managing content calendars, coordinating assets, basic publishing, and campaign support; keep CRM data clean.
• Research topics and create short summaries, briefs, and recommendations to aid decisions.
• Keep tools and workspaces (like project management and documentation) up to date and easy to access.
• Maintain confidentiality and use good judgment with sensitive information.
• Handle logistics for events and conferences, including scheduling, materials, and follow-ups.
• Offer occasional personal admin support to help the executive stay focused.

Required Qualifications

• At least 5 years as an Executive Assistant, Senior EA, or in business operations/Chief of Staff roles supporting founders or senior leaders.
• Based in South Africa.
• Experience in fast-paced consulting, professional services, or high-growth companies.
• Strong skills in calendar and email management, plus planning complex travel.
• Excellent written and spoken English; professional demeanor and discretion.
• Proven ability to build processes and manage projects with little supervision; great at prioritizing tasks.

Preferred Qualifications

• Experience working with US-based executives and adjusting to Central Time hours.
• Hands-on work in marketing or business operations, like managing content calendars, updating CRMs, or coordinating campaigns.
• Project management training or certification (such as PMP or Scrum) and experience leading team initiatives.
• Practical use of AI tools (like LLMs or research assistants) and workflow automation.

Required Skills & Tools

• Google Workspace (Gmail, Calendar, Drive, Docs/Sheets)
• Slack, Zoom, and scheduling tools (e.g., Calendly)
• Project management platforms (Asana, ClickUp, or Trello)
• Knowledge bases and documentation tools (Notion or Coda)
• CRM systems (HubSpot or Pipedrive)
• AI tools (e.g., ChatGPT, Perplexity, Claude) and automation platforms (Zapier or Make)

Schedule & Pay

• Full-time role; 9:00 AM – 5:00 PM Central Time (CT), Monday–Friday.
• Fully remote for a Texas, USA-based client.
• Salary: R20,000–R40,000 per month.
• Includes training on AI workflows, opportunities for growth, and potential for long-term work.