Administration Controller – FTC

Company: Vector Logistics

Location: Gauteng, South Africa

Job Type: Entry Level

Posted: 2026-02-11

About the Role

We are looking for an Administration Controller to manage daily stock movements and ensure timely payments. The role is part of our Supply Chain and Sales & Merchandising team, supporting a temperature‑controlled network across Southern Africa.

Key Responsibilities

• Stock Reconciliation: Receive daily physical counts, compare with SAP reports, and coordinate recounts if needed. Submit reconciliations to the Warehouse Controller.
• Trip Reconciliation: Print and clear variance reports, obtain daily SAP variance reports, and ensure adjustments are made. Process credit memos and notes.
• Shipment Reconciliation: Verify stock receipt by customers, activate credits for discrepancies, balance CoD documents, and report major shortages to the Logistics Manager.
• COD Customer Control: Monitor COD credit blocks, identify late payers, and manage block releases every half hour.
• Stock Take Control: Print pre‑stock‑take reports, oversee physical counts, and consolidate final reports for records.
• Parked Documents Posting: Retrieve documents, post manually in SAP, and verify correct debits and credits.
• Mass Exception Reporting: Identify invoice discrepancies, investigate, adjust, and re‑invoice customers.
• Banking Control: Review deposit slips with the Senior Clerk, report discrepancies, and investigate shortages.
• Queries Resolution: Investigate account and CoD queries, request documentation, and resolve issues.
• Team Coordination: Plan and prioritise tasks, communicate risks, support team targets, and contribute to training.

Key Performance Indicators (KPIs)

• Accuracy of stock counts
• Accuracy of trip and shipment reconciliations
• Banking accuracy
• Coverage and accuracy of stock takes
• Query resolution time
• Promptness of posting parked documents

Relationships

Internal: Warehouse, Sales, IT

External: None

Qualifications & Experience

• Matric or equivalent
• Diploma in Business Administration
• 2–3 years of relevant experience in a similar role
• Experience in an FMCG environment is a plus

Skills & Competencies

• Strong verbal and written communication
• Computer literacy and SAP proficiency
• Report writing and logical thinking
• Problem solving and decision making
• Interpersonal skills and teamwork

Attributes

• Initiative and assertiveness
• Tolerance for stress and pressure
• Attention to detail
• Deadline driven and prioritising
• Technology savvy
• Organisational awareness

Behaviour Standards

• Master the basics
• Face the brutal facts
• Break down silos
• Lead with integrity, respect and energy
• Be curious and challenge change
• Take accountability for results and people

Application Deadline

Open until filled.

How to Apply

To apply for this position, please visit vectorlog.csod.com.