Team Admin Assistant Jobs

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Team Admin Assistant

Company Overview

SAOTA is a leading South African architecture firm known for distinctive design innovation. Our team includes architectural designers, technicians, and specialist support staff working collaboratively under visionary leadership.

Position Summary

Provide comprehensive administrative support to team leaders while helping maintain efficient operations across the organization.

Key Responsibilities

• Manage diaries, travel logistics, and meeting coordination for team leaders
• Prepare meeting materials and record accurate minutes
• Handle team timesheets, overtime tracking, and approval processes
• Coordinate office requirements including travel arrangements and visitor preparations
• Support project workflows including render bookings and deadline tracking
• Ensure compliance with company standards and documentation protocols
• Provide occasional personal assistance to team leaders

Requirements

• 3+ years administrative support experience
• Advanced proficiency with Microsoft Office Suite
• Excellent communication and minute-taking skills
• Strong attention to detail and organizational abilities
• Ability to multitask effectively under pressure
• Professional demeanor and confidentiality awareness
• Self-motivated with initiative-taking approach
• Reliable internet connection (20Mbps minimum)
• Own vehicle for work errands (preferred)

Position Details

• Job Type: Full Time
• Qualification: National Certificate
• Experience: 3 years minimum
• Location: Cape Town, Western Cape
• Field: Administration

Application Method: Qualified candidates should apply through SAOTA’s recruitment portal.

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