Supply Chain Management Practitioner X 2 Positions Jobs

Supply Chain Management Practitioner (2 Positions)

Company: Agribusiness Development Agency

The Agribusiness Development Agency provides equal employment opportunities to all applicants and employees, regardless of race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, or disability. The agricultural sector presents unique challenges, and we seek innovative professionals to address them.

Job Details:

• Type: Contract
• Qualification: Matric, National Certificate
• Experience: 3 years
• Location: KwaZulu-Natal
• City: Pietermaritzburg
• Field: Procurement / Store-keeping / Supply Chain

Minimum Requirements:

• Must have completed Matric.
• Relevant National Diploma.
• 3 years’ experience in the public sector Supply Chain Management (SCM) environment.

Knowledge and Understanding:

• Extensive knowledge of provisioning and procurement.
• Supply Chain Management.
• Asset Management.
• Working knowledge of norms, standards, and legislation, including the Constitution, Public Finance Management Act (1999), National Treasury Regulations, Provincial Treasury Instructions, financial delegations, and applicable policies and procedures.
• A valid driver’s license.

Skills:

• Ability to work independently to meet deadlines and set priorities.
• Strong communication and interpersonal skills.
• Strong problem-solving and decision-making skills.
• Strong interpretive skills.
• Strong IT skills.
• Effective planning and organizational skills.

Key Responsibilities and Duties:

Bids:

• Compile bid documents and ensure they meet required standards, such as specifications, evaluation criteria, GCC, and SCC.
• Compile bid advertisements and obtain approval from the Manager.
• Invite bidders using appropriate media to promote competitive bidding.
• Monitor the receipt and sorting of bids according to the SCM procedure manual.
• Advertise any changes or extensions to the validity period in the relevant media.
• Ensure all bids are recorded in the register and that it is updated.
• Check bid documents for completeness and minimum requirements, including SARS Tax Clearance and other supporting documents.
• Prepare score sheets for the Bid Evaluation Committee.

Requisitions:

• Monitor the proper receipt and recording of requisition forms from end users.
• Check all requisition forms for completeness and approval.
• Record the requisition on the requisitions register.
• Submit to Finance to confirm the availability of funds.
• Provide secretarial functions to Bid Committees.

Quotations:

• Ensure completion of requisitions to invite suppliers to quote for goods and services.
• Confirm requisition specifications before inviting quotations and allocate requisition numbers in the register.
• Complete request for quotation forms to invite suppliers.
• Update the SCM Requisition Register for complete tracking.
• Check quotations to ensure they meet minimum specifications.
• Ensure quotations have a company stamp and are signed.
• Attach quotations to requisitions and submit for authorization.
• Enter quotations on the comparative schedule.
• Rotate suppliers regularly to avoid favoritism.
• Consult and recommend to the manager on functionality, price, and preference goals.
• Communicate the award to the successful supplier and forward to Logistics for ordering.
• Develop and implement an Electronic Suppliers Database.
• Complete monthly reports using approved templates.

Inventory Management:

• Implement procedures for the receipt and issue of inventory items.
• Implement an inventory register.
• Conduct an annual physical count of all inventory items.
• Maintain control over all orders and payment vouchers.
• Ensure payments are made within 30 days.

Asset Management:

• Ensure all assets are tagged and recorded on the Fixed Assets Register.
• Update all fields on the Fixed Assets Register.
• Update the register for disposed items.
• Conduct an annual physical count of all assets.
• Reconcile the Fixed Assets Register to the general ledger.
• Perform ad hoc duties as required by the supervisor.

Closing Date: 20 November 2025