Receptionist / Office Administrator – Henning Block

Company: St Stithians

Location: Johannesburg North, Gauteng

Job Type: Permanent

Work Level: Skilled

EE Position: Yes

Salary: Market Related

Application Deadline: Open until filled

About the Role

We are looking for a friendly and organized Receptionist / Office Administrator to join our Finance Department at Henning Block. The role starts immediately and will support the front‑line reception and the Finance team.

Key Responsibilities

• Run the Henning Block reception efficiently, providing professional, prompt, and courteous service.
• Answer phone calls and respond to general queries from staff, parents, students, and service providers.
• Handle administrative tasks such as filing (paper and electronic), email correspondence, sorting and distributing internal mail, accepting deliveries, organising meetings, taking minutes, and other ad‑hoc requests.
• Support the Finance department in day‑to‑day operations.
• Manage the credit enquiry process for prospective families, applying college policies and procedures.
• Assist with parent portal queries.
• Perform debtor‑related duties, including overflow debt collection as directed by the Debtor’s Manager.
• Enter purchase orders and invoices into the e‑procurement system and onboard new vendors.
• Provide secretarial support to the Deputy Head and Finance Management team, including diary management, scheduling meetings, and booking rooms or venues.
• Supervise support staff.

Requirements

• National Certificate in a related field or equivalent.
• 3–5 years of experience in reception and office administration, preferably in a customer‑service environment.
• Strong computer skills – Outlook, MS Word, and MS Excel.
• Excellent communication and people skills with a professional telephone manner.
• Ability to interact professionally and respectfully with parents, staff, and the wider St Stithians community.
• Strong organisational skills and the ability to prioritise multiple tasks under pressure.
• Self‑motivated, confident, and able to work independently.
• Customer‑focused with strong problem‑solving abilities.
• Demonstrated punctuality, integrity, and dependability.
• Capacity to work autonomously with minimal supervision.
• Clear credit record.
• All staff must hold a sexual offender and criminal clearance certificate.
• Willingness to work within the Christian ethos and mission of the College and participate in school life.

Benefits

Competitive market‑related salary and a supportive work environment.

How to Apply

To apply, please visit the following link:

Apply for this job