Senior Administrative Assistant – Department of Human Resources Jobs

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  • Pretoria, South Africa

University of Pretoria/Universiteit van Pretoria

Job Opportunity: Senior Administrative Assistant
Department of Human Resources
University of Pretoria

About the Organization

The University of Pretoria is a leading research-intensive institution ranked among South Africa’s top universities. With multiple campuses across Gauteng, we maintain excellence in academic outputs, innovation, and graduate development.

Important Notice: Never pay any fees during recruitment processes. Contact the University directly if unsure about any requests.

Position Overview

Employment Type: Full-Time Permanent
Location: Pretoria, Gauteng
Experience Requirement: 1-3 years relevant experience
Education Requirements:
– Grade 12 certificate + 3 years’ experience OR
– 3-year Diploma/Certificate in HR/Administration/Business Management + 1 year experience

Core Responsibilities

  • Manage physical and digital records through archiving, quality checks, and secure storage
  • Advise staff on records management protocols and privacy compliance
  • Maintain electronic records system integrity and folder structures
  • Verify document completeness and proper categorization
  • Identify process improvements and implement best practices
  • Support office operations through report preparation and correspondence handling

Required Competencies

  • Proven experience with electronic document management systems
  • Understanding of data protection regulations
  • Strong organizational skills with attention to detail
  • Ability to handle confidential materials appropriately
  • Effective communication skills (written and verbal)

Application Process

Qualified candidates should submit applications through the University of Pretoria’s official careers portal. Applications must include updated CV and certified qualification copies.

Note: The University reserves the right to verify all credentials and conduct background checks. Only shortlisted candidates will be contacted.

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