Project Coordinator Jobs

Job Purpose

To support Project Managers by coordinating tasks based on agreed project plans. This includes preparing and maintaining project documents, handling administrative correspondence, and managing Public Finance Management Act (PFMA) processes for project budgets and expenses. The goal is to meet customer expectations.

Education and Experience

Minimum Qualification and Experience Required

• National Diploma or Advanced Certificate (NQF 6) in Management or Information Technology, plus 2-3 years in a project management environment (including 1-2 years at knowledge worker level).

Alternative Qualification

• Senior Certificate (NQF 4), plus 5 years in project administration or coordination (including 1-2 years at knowledge worker level).

Job Outputs

Process

• Verify correspondence and information from internal and external sources, ensuring it gets proper attention.
• Monitor progress, issues, and risks affecting deliverables, and take corrective actions as needed.
• Coordinate the implementation of plans and initiatives in your area.
• Prepare records of project activities and ensure timely processing and delivery of materials.
• Follow Project Management Office (PMO) methodologies to ensure inputs and deliverables are on time and meet standards.
• Create short-term delivery plans and schedule activities to meet agreed standards and objectives.
• Build and maintain relationships with clients and stakeholders for integrated service delivery.
• Assist in implementing projects and delivering all required documentation.
• Help develop detailed project plans, schedules, and budgets.
• Save all project information correctly in the electronic project management system, following methodology.
• Implement process changes and provide guidelines and support for new requirements.
• Use knowledge and judgment to apply policies and make decisions.
• Follow relevant legislation, policies, procedures, and standard operating procedures.
• Gather information and prepare reports with recommendations.
• Identify trends and risks using methods, systems, and procedures.
• Communicate interpretations and judgments clearly.
• Plan and schedule your activities to improve quality and service delivery.

Governance

• Follow governance and compliance procedures, identify risks, and escalate them as needed.

People

• Build productive relationships with peers and team members to meet objectives.

Finance

• Follow policies to ensure cost-effectiveness and reduce financial costs.

Client

• Participate in customer and stakeholder forums.
• Understand and meet customer service standards, providing specialist support.
• Contribute to a culture of service excellence and positive relationships.

Compliance Competency

• GOC Confidential

Behavioural Competencies

• Fairness and Transparency
• Analytical Thinking
• Accountability
• Conceptual Ability
• Honesty and Integrity
• Trust
• Respect
• Problem Solving and Analysis
• Stakeholder Engagement and Management
• Attention to Detail
• Commitment to Continuous Learning
• Organisational Awareness
• Building Sustainability

Technical Competencies

• Functional Policies and Procedures
• Reporting
• Business Knowledge
• Efficiency Improvement
• Written Communication
• Verbal Communication
• Project Administration Skills
• Project Financial Control and Reporting
• Conflict Resolution