Personal Assistant To Chief Financial Officer Jobs

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  • Full Time
  • Pietermaritzburg, South Africa

Agribusiness Development Agency

Agribusiness Development Agency is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, or disability. With its unique challenges, the agricultural sector requires innovation and dedication.

Personal Assistant to Chief Financial Officer

  • Job Type Contract
  • Qualification Matric, National Certificate
  • Experience 3 years
  • Location KwaZulu-Natal
  • City Pietermaritzburg
  • Job Field Administration / Secretarial

Minimum Requirements:

  • Must have completed Matric.
  • Secretarial Certificate or relevant National Diploma.
  • Minimum of 3 years relevant experience.
  • Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Knowledge of processors, electronic equipment, and computer hardware and software, including applications.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership techniques, production methods, and coordination of people and resources.
  • A valid driver’s license.

Key Responsibilities and Duties:

  • Manage the diary of the Chief Financial Officer.
  • Provide administrative support to the Chief Financial Officer.
  • Perform general office duties, such as ordering supplies and maintaining records management systems.
  • Attend to routine office correspondence.
  • Ensure that senior managers within ADA are notified on time about meetings, news, and notices.
  • Handle telephone calls and attend to office visitors.
  • Ensure effective and efficient communication within ADA as well as with other stakeholders.
  • Arrange and organize meetings as directed by the Chief Financial Officer.
  • Screen messages and mail for the Chief Financial Officer.
  • Liaise with all Regional Offices and District Offices on behalf of the Chief Financial Officer.
  • Prepare agendas and make arrangements for committee and other meetings.
  • Take and type minutes and reports of all events.
  • Compile, transcribe, and distribute minutes of meetings.
  • Follow up on return dates.
  • Make travel arrangements.
  • Prepare PowerPoint presentations.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives and committees.
  • Interpret and understand administrative and operating policies and procedures.
  • Perform ad hoc duties as required by the supervisor.

Method of Application

Interested and qualified candidates should apply through the Agribusiness Development Agency’s official channels. Never pay for any application, training, or certification fee before being offered a job.

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