Personal Assistant Jobs

Personal Assistant

Company Overview

Absa Group Limited (Absa) is a leading financial services organization driven by bravery and passion. We are committed to realizing opportunities across Africa and beyond.

• Job Type: Full Time, Hybrid
• Qualification: Bachelors, National Certificate
• Experience: 3 – 5 years
• Location: Gauteng
• City: Johannesburg
• Job Field: Administration / Secretarial

Job Summary

The Personal Assistant provides secretarial and administrative support to a senior manager or director. As the first point of contact during their absence, the role requires maintaining high confidentiality and interacting with stakeholders at all levels to deliver work outputs effectively.

Job Description

Key Accountabilities

Business Enablement through Support to the Leadership Team:

• Manage diaries and meetings, including room bookings, catering orders, and IT setup as needed.
• Prepare agendas and PowerPoint presentations for meetings, such as quarterly team sessions.
• Organize team events (internal and external), handling scheduling, invitations, venues, catering, and equipment.
• Arrange travel and process expense claims.
• Manage filing and archiving systems in line with records management policies.
• Assist with IT equipment requests, software, and building access.
• Prepare for new joiners to ensure everything is ready on their first day.
• Support people initiatives like CSI programs, training academy, birthdays, and team-building events.
• Order equipment, stationery, flowers, and other supplies.
• Handle ad hoc record keeping and reporting.
• Support the team on projects and initiatives, such as process mapping.
• Update key strategy documents, including scorecards and timelines.
• Assist the Head of FSSA with team communications.

Operational Support:

• Provide administrative and operational support following standard procedures.
• Support the team to maintain ongoing performance.
• Ensure compliance with all control, compliance, and quality standards.
• Perform required administrative duties, including tracking and reporting.
• Handle customer requests by offering solutions and resolving complaints effectively.
• Maintain financial files and records securely.
• Respond to ad-hoc queries from internal and external stakeholders, ensuring clear understanding and timely, high-quality responses.
• Perform general administration related to finance duties.

Role/Person Specification

Preferred Education and Experience:

• Degree or Diploma in a related field (NQF Level 5/6).
• Proficient in MS Office (Word, Excel, PowerPoint, and Outlook).
• 3–5 years of relevant experience in financial services.

Knowledge and Skills:

• Strong organizational skills.
• Computer literacy.
• Business knowledge.
• Basic accounting background.
• Understanding of financial reporting processes and controls.
• Ability to interpret financial data.
• Analytical skills.
• Good verbal and written communication.
• Multi-tasking and prioritization abilities.

Technical Competencies:

• Excellent proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).

Education

• Further Education and Training Certificate (FETC): Office Administration (Required).

End Date: November 9, 2025