Payroll & HR Admin Analyst Jobs

Purpose of the role

• Deliver the Payroll & HR Admin service to support business performance.

Core responsibilities

• Set up a professional, modern, and efficient payroll and HR administration process.
• Manage external providers, such as payroll, time and attendance partners, relocation, tax, and pension services.
• Ensure master data complies with all legal reporting requirements.
• Handle system management for regional or local systems like Payspace, time and attendance, and ticketing systems.
• Work closely with Epiroc IT and the Global RPA team on local and regional integrations.
• Set up, maintain, and analyze the PowerBI module in Payspace.
• Lead improvement tasks, processes, and routines in this area.
• Process tickets and provide second-line support to employees and managers.
• Process payroll when needed, as a backup to administrators.
• Continuously analyze and improve processes using digitization and agile methods for better efficiency.
• Be a role model for data-driven work practices.
• Collaborate actively with HR colleagues locally, regionally, and globally as One HR.
• Contribute to the development of the RCoE HR team.

Reporting line

• Reports to Senior Payroll & HR Admin Specialist, RCoE.

Requirements

Knowledge and experience

• Bachelor’s degree in a relevant field, such as Human Resources Management or Business Administration.
• At least 5 years in a similar role, with strong experience as a Payroll and/or HR Admin specialist.
• Experience in project management.
• Technical skills for automation initiatives, like API support.
• Deep knowledge of payroll and HR administration processes, plus a solid understanding of accounting principles.
• Knowledge of Payspace or similar payroll systems is a plus.
• Knowledge of PowerBI or similar data analysis tools.
• Good understanding of cloud-based payroll and HR systems like SuccessFactors, Microsoft 365, Teams, and ticketing systems like ServiceNow.
• Experience in digitalizing and automating HR processes.
• Knowledge of agile methods and tools like Teams.

Personality

• Strong communicator with good verbal, written, and presentation skills.
• Able to build relationships and trust with internal and external stakeholders, with a strong sense of ownership and business mindset.
• Continuous improvement mindset, combined with innovation and service orientation.
• Proactive problem-solver focused on the end-user’s needs.
• Strong self-management skills, motivation, and ability to contribute to team development.

Last date to apply: 05 December 2025