Operations Internship

Job Description

We are looking for an enthusiastic intern to support our operations team. You will help plan and run events like conferences, exhibitions, and trade shows. This is a great chance to gain hands-on experience in event management and logistics.

• Assist in planning and running events, including conferences, exhibitions, and trade shows.
• Help schedule and coordinate event timelines and logistics.
• Communicate with vendors, venues, and suppliers to arrange event needs.
• Support negotiations for contracts and manage relationships with vendors.
• Work with the marketing team to create promotional materials and campaigns for events.
• Manage social media accounts and promote events on various channels.
• Handle registration, including attendee databases and responding to questions.
• Prepare and give out badges, tickets, and other registration items.
• Provide on-site help during events, such as setting up booths, running registration desks, and assisting attendees.
• Solve problems and fix issues that come up during events.
• Create and manage event content, like presentations, programs, and speaker materials.
• Support speakers and presenters to ensure they have what they need.
• Perform administrative tasks such as data entry, filing, and handling communications.
• Help prepare event reports and reviews after events.
• Interact with attendees, sponsors, and exhibitors to build relationships.
• Gather feedback from participants to improve future events.
• Assist in setting up and breaking down event spaces, including arranging furniture and equipment.
• Track inventory of event supplies and materials.
• Monitor event budgets and expenses to stay within limits.
• Prepare financial reports on event costs.

Qualifications

We welcome candidates who are studying or have completed studies in Events Management and/or Public Relations at diploma or degree level.

• Knowledge of Portuguese, French, or Arabic is a plus.
• Strong verbal and written communication skills to work with clients, vendors, and attendees.
• Excellent organizational skills to handle multiple tasks and meet deadlines.
• Attention to detail to ensure everything runs smoothly.
• Ability to work well in a team and support different departments.
• Flexibility to adapt to changes and handle surprises.
• Good customer service skills to help attendees.
• Comfortable with event software, social media, and office tools.
• Skills in problem-solving to fix issues quickly.

How to Apply

Interested and qualified candidates should submit their applications through our careers portal.