Operations Executive Assistant to Executive Assistant Jobs

Overview:

We are seeking a highly organized and detail-oriented individual to join our team as an Operations Admin Support Assistant. This position offers the opportunity to work closely with the Group CEO and gain valuable experience in executive-level support. The successful candidate must have experience working in a fast-paced corporate environment to ensure the smooth and efficient running of our day-to-day operations.

Key Responsibilities:

• Provide administrative support to the group by preparing reports and handling correspondence.
• Have experience as a Personal Assistant.
• Maintain and update operational documents, policies, and procedures.
• Coordinate and facilitate all operational activities and projects.
• Handle and route incoming calls and emails related to operations.
• Assist with inventory management and procurement tasks.
• Maintain data entry and accurate records on systems.
• Handle general office tasks, such as ordering supplies and managing office equipment.
• Prepare weekly and monthly reports, and others as requested by management.
• Assist with and resolve queries from branches and clients.
• Provide support to the Executive Assistant.
• Collaborate with senior management to develop long-term operational strategies.
• Assist with all invoices, reconciliations, and quote requests.
• Issue purchase orders and capital expenditures.
• Ensure all order requests receive necessary approvals and authorizations from relevant executives.
• Ensure compliance with company policies and procedures.
• Process and forward documentation to the finance department for payment.
• Identify and implement cost-saving measures to optimize operational expenses.
• Assist with all filing.
• Provide professional typing of all operational correspondence.
• Offer administrative support to the Executive Assistant to the Group CEO.
• Prepare and edit documents, presentations, and reports.
• Help coordinate and organize company events, meetings, and conferences.
• Assist with budget management and expense tracking.
• Liaise with internal and external stakeholders on behalf of the Executive Assistant.
• Handle confidential information and maintain discretion at all times.

Qualifications:

• Bachelor’s degree in business administration or a related field is preferred.
• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proven experience in a similar administrative role supporting top-level executives.
• Strong organizational and time management abilities.
• Ability to prioritize tasks and work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.