Operational Manager: Strategic Sourcing (FTC) Jobs

Job Purpose

• To develop and deploy sourcing commodity strategies to deliver value through strategic sourcing. To manage a portfolio of commodities through cross-functional sourcing teams for effective execution of portfolio-based commodity strategies, as well as ensuring the overall sustainability of commodity-based initiatives.

Education and Experience

Minimum Qualification & Experience Required

• A relevant Bachelor’s Degree / Advanced Diploma (NQF 7) in Commerce/Supply Chain/Business Management and 5-7 years’ experience in a Strategic Sourcing, Project Management, and Tender Administration environment, of which 1 year at supervisory level.

Alternative

• A Senior Certificate (NQF 4) and 10 years related experience in Strategic Sourcing, Project Management, and Tender Administration, of which 1 year at supervisory level.

Minimum Functional Requirements

• Functional experience in Strategic Sourcing, Project Management, and Tender Administration.

Job Outputs

Process

• Act as chairperson to the Bid Evaluation Committee (BEC).
• Actively support and develop accredited small BEE and SMMEs by providing guidance on tender processes and available business opportunities.
• Benchmark and analyze the market for new products.
• Collect and analyze data that measures the control of prices and costs, innovations, and deliveries with suppliers, and take actions to improve performance.
• Contribute to the management of the procurement function by taking steps to mitigate challenges and difficulties, and resolve conflicts within SARS.
• Create plans with stakeholders to improve supply chain management.
• Create risk assessments, registers, or other risk evaluation tools for projects and agree on actions with suppliers and other stakeholders to allocate or share risks, avoiding claims, variations, or disruptions.
• Develop hierarchies of categories for both direct and indirect expenditure that can be subjected to category management and strategic procurement.
• Develop and manage supplier relationships in conjunction with internal clients (contracts).
• Devise and monitor key performance indicators for sustainability with suppliers and take appropriate actions to ensure delivery to agreed standards.
• Ensure that the needs of SARS are met by coordinating the implementation of contract negotiation, communication with suppliers, or modifying procedures to ensure customer satisfaction.
• Ensure that the procurement function complies with all statutory requirements and the SARS Procurement Policy and Procedures.
• Evaluate and apply appropriate methodology to achieve improved category management; use historical and forecasted data on categories of spend to help formulate a category plan and develop category management plans by analyzing market factors.
• Investigate and make recommendations to management on the development of e-catalogues that can be applied to procurement; assess developments in system technology and make recommendations to colleagues and other stakeholders.
• Investigate the use of P2P systems in procurement and make recommendations to senior management.
• Liaise with all GMs regarding ending contracts.
• Load all awarded contracts on SAP.
• Manage all procurement and tender activities with a value of R200,000 (RFP/RFT/RFI) or more, or as may be determined by SARS from time to time.
• Provide advice to colleagues and other stakeholders on how to promote sustainable and responsible procurement in SARS.
• Research information on suppliers using appropriate sources to select suitable suppliers and evaluate their financial, commercial, and technical capabilities.
• Be responsible for all price adjustments on all contracts.
• Be responsible for tender management by reviewing all tenders, recommending, and adjudicating in line with delegations of authority.
• Be responsible, in consultation with Supplier Performance Specialists, for vendor performance management.
• Review contracts and recommend appropriate actions in the event of any default or breach of contract; evaluate and recommend actions to resolve variations, claims, or compensation events.
• Work with stakeholders and communicate standards to eliminate bribery, corruption, and fraud in the supply chain; take appropriate actions in the event of any alleged breach of standards.
• Accumulate information to report on work progress and use it for decision-making purposes and identifying improvement opportunities.
• Apply discretion and judgment to diagnose symptoms, causes, and effects, and make decisions to overcome problems and provide solutions.
• Apply the necessary discretion and judgment in making decisions and overcoming obstacles to attain set goals and objectives for the area of accountability.
• Deploy resources appropriately and anticipate and resolve problems to ensure tactical targets are achieved within agreed deadlines and standards.
• Ensure procedures, policies, and mandates are clearly understood and complied with.
• Ensure the development, alignment, and implementation of end-to-end processes within the area of accountability for continued process improvement.
• Frequently report on the progress of the unit or team against pre-defined objectives and standards, ensuring accurate representation of facts.
• Implement change and provide guidelines to direct reports defining the impact of change, the change itself, and new requirements as a result.
• Implement resource plans in line with delivery and performance objectives, on budget, and in partnership with specialized areas.
• Link and communicate the unit’s objectives back to the mandate; schedule and prioritize activities and allocate work to meet identified work outputs.
• Manage a work function or unit by focusing on the delivery and achievement of set objectives within specified time frames, costs, and standards.
• Plan and organize multiple work outputs by assigning priorities and continuously reviewing objectives and goals.
• Provide input into the development of the tactical strategy as well as develop and implement a supporting operational strategy.

Governance

• Implement and use governance and compliance procedures and processes effectively to identify and manage risks and expose previously unknown liabilities.
• Implement risk management, governance, and compliance policies and processes to identify and manage risks and expose liabilities.
• Understand and implement governance control processes and role segregation requirements in the area of accountability.

People

• Build strong relationships through providing direction and leadership to own team and expressing positive expectations.
• Encourage and enable teamwork by enabling collaboration with others and commitment to pursuing set goals.
• Implement appropriate people capacity plans in line with delivery and efficiency targets, on budget, and in partnership with specialized areas.
• Monitor and actively manage team performance to meet specified objectives against required targets, deadlines, and quality standards.

Finance

• Draw up a budget aligned to operational delivery plans, monitor, and report on variances.
• Ensure the team’s adherence to specified policies, standards, and procedures to prevent and reduce wastage on financial resources and escalate associated risks.
• Implement, manage, and report on cost improvement objectives and communicate or escalate any shortfalls.

Client

• Contribute to a culture of customer service excellence, which builds positive relationships and provides opportunities for feedback and exceptional service.
• Develop and implement processes that build client service delivery excellence and encourage others to provide exceptional service.

Behavioural Competencies

• Adaptability
• Fairness and Transparency
• Accountability
• Honesty and Integrity
• Conceptual Thinking
• Championing the Mandate
• Influencing Others
• Mobilising Teams
• Driving for Excellence
• Leveraging Diversity
• Accurate Understanding
• Developing Others
• Trust
• Respect
• Problem Solving and Analysis
• Building Sustainability

Technical Competencies

• Functional Policies and Procedures
• Tax Knowledge
• Effective Business Communication
• Managerial Budgeting
• Problem Analysis and Judgement
• Planning and Organising
• Decisiveness
• Business Acumen
• Expenditure Management
• SARS Systems Products
• Supply Chain Management
• Procurement Knowledge
• The maintenance, reconciliation, and reporting of financial data