Office Manager: Programme 2 Jobs

JOB TITLE: Office Manager: Programme 2

• Centre: Provincial Office, Bisho
• Ref No: DSD 04/10/2025
• Salary: R468 459 – R551 823 per annum (Level 9)

Requirements

• National Senior Certificate plus a B Degree/N Diploma (NQF Level 6/7) in Public Administration, Management, Office Management, or equivalent.
• 3–5 years of relevant experience at supervisory level (Level 7/8).
• A driver’s license is required.

Competencies

• Knowledge of office management and administrative tasks.
• Understanding of the department’s structure and functions.
• Conflict management skills.
• Project management abilities.
• Strong communication skills (written and verbal).
• Policy analysis and development.
• Planning and organizing skills.
• People management experience.
• Financial management knowledge.
• Project coordination skills.
• Problem-solving abilities.
• Computer literacy.
• Facilitation and presentation skills.
• Stakeholder and client liaison experience.
• Monitoring and report writing skills.
• People-oriented, creative, trustworthy, assertive, hardworking, and self-motivated.
• Ability to work independently and under pressure.
• Must be computer literate.

Duties

• Manage office logistics for the Programme Manager and oversee the programme’s workflow.
• Coordinate high-level meetings, including invitations and RSVPs.
• Serve as the main communication channel between the Programme Manager’s office and other departments or organizations.
• Prepare briefing notes and documents to support the Programme Manager in meetings.
• Support the development and promotion of programmes under the Programme Manager.
• Provide administrative support for programme activities.
• Organize and attend regional meetings as needed.
• Liaise with stakeholders on outstanding information and issues.
• Track due dates for correspondence.
• Prepare documents for meetings, presentations, and reports.
• Coordinate budget, procurement, and cash flow projections for the programme.
• Monitor and report on the programme’s financial performance.
• Conduct research and develop policies and strategies to promote the programme.
• Ensure proper document management and correspondence flow in the office.
• Consolidate directors’ reports for monthly, quarterly, half-yearly, and annual programme reports.
• Set up and maintain effective records and document management systems.
• Handle responses to requests for information, including Audit Improvement Plans and Risk Registers.
• Administer office correspondence, documents, and reports, and advise on urgent matters.
• Manage communication and information flow in the office.
• Process subsistence and travel claims, payments, and invoices.
• Manage the budget for the Programme Manager’s office.
• Coordinate and manage projects in the office.
• Supervise staff to ensure effective service delivery.

Method of Application

Interested and qualified candidates should apply through the official channels provided by the Eastern Cape Department of Economic Development, Environmental Affairs and Tourism.