NSFAS is looking for a Committee Secretariat

Location Johannesburg, South Africa
Date Posted October 9, 2019
Category Administration
Job Type Full-time


The primary purpose of the position to provide the full range of secretariat, governance and compliance

support to ensure the effective functioning of the Executive Committee, Board and various Committees in

accordance with legislative requirements and corporate governance best practice. The successful incumbent

will be responsible for monitoring compliance by adhering to applicable laws and regulations and Board

decisions and resolutions, co-ordinating procedural requirements associated with the provision of a

Committee Secretariat service through the planning of the schedules of meetings and allocations,

implementing and monitoring systems, and verifying outputs according to quality standards, monitoring the

delivery of quality reports and accurately recorded minutes of proceedings and communicating across a broad

spectrum with a view to disseminating information and/or guidance on policy and procedural compliance

issues with respect to discussions and decision-making.


Secretariat Operations

  • Organise and prepare agendas and papers for relevant committees, as assigned
  • Manage the scheduling of all meetings
  • Together with the chair of that committee, organise the committee’s annual plan in terms of its mandate,

and actively manage this plan in order to ensure compliance

  • Take accurate minutes, draft accurate resolutions for signature, maintain signed resolutions and minutes,

and maintain an auditable filing system

  • Draft accurate and complete follow up actions arising from meetings
  • Communicate matters arising and action items to action owners and follow up on actions within agreed


  • Draft accurate minutes and distribute within agreed timelines
  • Maintain statutory records, including registers of members, directors and secretaries, as appropriate
  • Monitor cycle times, triggering renewed committee and board memberships, where appropriate
  • Deal with relevant correspondence and collate information and distribute information as directed

accurately and within agreed timelines.

  • Monitor changes in relevant legislation and the regulatory environment and take appropriate action
  • Execute any other duties as determine by the Governance and Compliance lead or GRC executive

Governance and Compliance Talent Management

  • Agree and sign individual performance scorecards and development plans
  • Remain abreast with technical professional development matters
  • Remain abreast with organizational changes

Stakeholder Management

  • Work collaboratively with stakeholders in order to achieve outcomes

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Minimum requirements:

  • Bachelors Qualification in Social Science, Business Management or Administration, Commerce, or in Public

Admin or Management or equivalent

  • Professional or Advanced qualification through Chartered Secretaries Southern Africa
  • Minimum of 5 years’ experience in company secretariat, governance, legal or regulatory environment.
  • Experience in committee management, minute taking and other secretariat duties
  • Experience in the field of corporate governance with a strong understanding of Secretariat processes &

governance in both the public and private sectors

  • Overall knowledge of primary legislation applicable. Companies Act, King IV & associated statutes &

regulatory framework

Beneficial skills and experience:

  • Working knowledge of NSFAS

Core Competencies:

  • Operate with high levels of accuracy and diligence
  • Retains confidentiality of all meetings and discussions
  • Sound filing system that is easily audited
  • Excellent command of and fluency in the English language, both written & verbal; and
  • Strong drafting (the ability to take meeting minutes) and administrative skills with attention to detail.

Computer skills required:

  • MS Word – Intermediate
  • MS Excel – Intermediate
  • MS Power Point – Intermediate
  • MS Outlook – Intermediate

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Remuneration Package:
R 515 939 to R 862 105 per annum

Total Cost to Company per annum inclusive of all benefits and company contributions.

Interested applicants should send detailed Curriculum Vitae, copies of academic qualifications and names of
three contactable referees to Ms. Fayroes Sherry via email [email protected] NSFAS do not consider late
applications. Staff on Leave must ensure that they check the NSFAS portals for advertised vacancies and
familiarize themselves with the respective closing dates. NSFAS only corresponds with Shortlisted Candidates.
If you do not hear from NSFAS within 2 months of the closing date, please consider your application

** NSFAS committed to employment equity. Preference will be given to candidates who improve employment
equity considerations **

“NSFAS is committed to providing equal opportunities and practicing affirmative action employment. It is our
intention to promote representivity (race, gender, disability) in the organisation through filling of this position
and candidates whose appointment will promote representivity will receive preference. “

10 Brodie Road, House Vincent, 2nd Floor, Wynberg, Cape Town, 7700 | Private Bag X1, Plumstead, Cape Town, 7800

Tel No.: 0800 067 327 | 021 763 3200 | Email: [email protected]