National Administrative Assistant Jobs

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  • Full Time
  • Pretoria, South Africa

Food and Agriculture Organization (FAO)

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The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Our goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 members—including 194 countries and the European Union—FAO works in many areas to improve agriculture, nutrition, and food systems.

National Administrative Assistant

  • Job Type: Full Time
  • Qualification: Matric
  • Experience: 3 years
  • Location: Gauteng
  • City: Pretoria
  • Job Field: Administration / Secretarial

Technical Focus

Administration. The role involves working closely with relevant administration and programs units in the office, including the resilience hub (REOSA). You will play a key role in supporting the office of the FAO Representative.

Tasks and Responsibilities

  • Screen requests for appointments with the supervisor; manage the supervisor’s calendar; confirm schedules and arrange meetings; receive visitors; handle and screen phone calls.
  • Respond to inquiries and correspondence, including sensitive, confidential, or technical matters.
  • Coordinate support services for meetings, trainings, seminars, committees, and special projects or events; attend meetings, prepare minutes, and follow up on actions; arrange for editing, translation, and other document needs.
  • Review, log, distribute, and process incoming mail and correspondence.
  • Track and follow up on pending tasks to ensure they are completed on time.
  • Draft responses to various types of correspondence and communications, using knowledge of technical terms and office procedures.
  • Perform quality checks on outgoing documents to ensure they follow FAO style, format, grammar, punctuation, and consistency.
  • Monitor the FAOZA email account and keep the FAO Representative updated on daily messages.
  • Create and maintain filing and reference systems for the work unit; review office procedures and suggest improvements.
  • Maintain confidentiality on all communications related to the office of the Representative.
  • Update and maintain a database of partners and contact details for key stakeholders.
  • Support communication workflows from the Office of the Representative to various units in the organization.
  • Perform other administrative duties as needed.

Candidates Will Be Assessed Against the Following

Minimum Requirements

  • Secondary School Education
  • Three years of relevant experience in office or management support work
  • Working knowledge (proficient – level C) of English
  • National of South Africa

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Very good knowledge of MS Office applications, the internet, and office technology equipment

Method of Application

Interested and qualified candidates should apply through the FAO jobs portal.

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