Job Opportunity: Senior Administration Officer at eThekwini Municipality

The eThekwini Municipality is offering a permanent position for a Senior Administration Officer within the DCM Office Human Settlement Engineering Services & Transport Unit. This role is based in Durban, KwaZulu-Natal, and offers a dynamic opportunity for professionals with strong administrative, financial, and governance skills.

Position Details:

• Job Title: Senior Administration Officer
• Job Number: 30000060-1
• Reference Number: ETH240919-13
• Job Type: Permanent
• Job Grade: T11
• Branch: Administration
• Location: Durban, KwaZulu-Natal, South Africa
• Closing Date: 11 October 2024
• Reporting To: Deputy City Manager (Human Settlements Engineering & Transport)

Job Purpose:

The Senior Administration Officer will coordinate and oversee the Administrative Branch’s operations, ensuring the department meets its financial, governance, and compliance goals. This includes evaluating current procedures, improving systems and processes, managing short-term human and financial resources, and ensuring the department’s overall compliance with regulations.

Key Responsibilities:

• Office Prioritization: Align key functions of the office to address priorities and ensure efficient operations.
• Performance Planning: Evaluate, amend, and ensure timely submission of Performance Plans and supporting evidence for each financial year.
• Financial Management: Prepare capital and operating estimates for the office, coordinate the implementation of financial controls, and support financial planning.
• Human Resources Support: Manage human resource needs, implement supportive processes, and monitor service quality.
• Fleet and Asset Management: Oversee the management and control of procedural and operational processes related to fleet and asset management.
• Administrative Coordination: Implement and coordinate administrative processes to ensure service levels and procedural efficiency.
• Reporting: Manage the reporting requirements and deadlines associated with the branch’s functions.

Required Competencies:

• Attention to Detail: Ensure precision in administrative and financial activities.
• Problem Solving: Ability to tackle complex issues and find effective solutions.
• Planning and Organizing: Manage multiple tasks and prioritize effectively.
• Business Processes: Understand and optimize business processes for efficiency.
• Technology Use: Proficiency in relevant software and technology tools.
• Data Processing and Analysis: Ability to interpret data for decision-making.
• Communication: Strong written and verbal communication skills.
• Client Focus: Commitment to excellent customer service.
• Action Orientation: Proactive approach to tasks and decision-making.
• Change Readiness: Adaptability to change and ability to implement new processes.
• Learning Orientation: Eagerness to develop new skills and knowledge.

Minimum Requirements:

• Education: Diploma (NQF Level 6) in the Administrative field or equivalent.
• Experience: At least 3 years of relevant experience in administration.
• Additional Requirement: Valid motor vehicle driving license.

Preferred Requirements:

• Education: Degree (NQF Level 7) in the Administrative field or equivalent.
• Experience: 4 years of relevant experience in a similar role.

Compensation and Benefits:

• Annual Salary: R367,445.64 – R476,964.12
• Benefits:
  • Housing Subsidy
  • Medical Aid
  • Pension Fund
  • 13th Cheque
  • Leave Entitlements

How to Apply:

For further inquiries, please contact HrEngRecruit/HrSystems at 031 311 7722 or 031 322 6050.

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