Internship (Post Level 15)

Duties

Core Responsibilities

• Accession, sort, catalogue, and index physical and digital archival materials following standard archival practices.
• Create and update finding aids, metadata records, and indexes.
• Digitise selected documents, photos, and other archival items.

Research and Reference Services

• Help researchers by answering reference and information queries in person or online.
• Support research projects by fetching and preparing materials as needed.

Outreach Activities

• Assist with outreach events, such as setting up exhibitions and guiding visitor groups.

Administrative and Support Functions

• Update and maintain archival databases and finding aids.
• Help manage document storage and related tasks.
• Support the management and monitoring of the physical facility, including space planning, rearranging, and moving collections.
• Provide assistance with administrative and other tasks as required.
• This position is based on campus in Stellenbosch and requires full-time presence in the office—no remote or hybrid options.

Job Requirements

• A relevant degree in Archival Studies, Library and Information Science, History, or a related field.
• Recent graduate with no full-time work experience.
• Basic understanding of archival theory, principles, and methods.
• Skills in Microsoft Office applications.
• Good written and spoken English and Afrikaans.
• Ability to plan, prioritise, meet deadlines, and work independently.
• Systematic approach with strong attention to detail.
• Proactive, flexible, and service-focused attitude.
• Work in an office on campus with a team of experienced archivists.

Recommendations

• Knowledge of digitisation practices and standards.
• Experience with metadata creation and controlled vocabularies.
• Understanding of archival preservation and conservation.
• Knowledge of South African history and Stellenbosch University history.
• Strong interpersonal skills and ability to work in a team.

Competencies

• Accuracy and attention to detail.
• Comfort with technology.
• Research and analytical skills.
• Strong organisational and time management skills.
• Service-oriented and client-focused.
• Adaptable and eager to learn.

Closing Date: 01 December 2025