Human Resources Admin Assistant Jobs

This role provides HR administrative support to the HR Business Partner for Omnichannel, ensuring smooth HR operations across online teams and store operations in multiple regions. The position requires a strong understanding of both corporate HR functions and store-level HR practices, with the ability to thrive in a fast-paced, high-pressure environment.

Key Requirements:

• Knowledge: Strong understanding of corporate HR functions and store operations HR practices.
• Experience: 2–3 years in HR administration, preferably in a retail or Omnichannel environment. This is not a learning role for graduates; an experienced administrator is needed.
• Skills: Attention to detail, ability to manage multiple priorities, excellent communication, and proficiency in HR systems.
• Qualification: Relevant tertiary qualification, such as an HR degree or diploma.
• Systems: Proficient in SAP and Workday; intermediate experience in MS Office tools, especially Excel.

HR Administration:

• Manage employee records, contracts, and HRIS updates for online and store teams.
• Process documentation for transfers, promotions, and terminations.
• Coordinate payroll inputs, such as overtime and allowances, for both environments.
• Assist with employee death claims (Safrican).
• Assist with confirmation of employment letters.

Recruitment & Onboarding:

• Support recruitment for online and store roles, including scheduling interviews and preparing offers.
• Liaise with the Talent Team to advance the recruitment process.
• Administer assessments and MIE background checks.
• Conduct first-round interviews with line managers.
• Facilitate onboarding and induction programs.

Benefits & Compliance:

• Administer benefits and claims, such as medical aid and pension, and ensure compliance with labor laws and company policies.
• Assist with audits and maintain confidentiality of employee data.

Employee Support:

• Act as the first point of contact for HR queries from online and store teams.
• Support performance management processes and employee relations initiatives.

Reporting & Coordination:

• Prepare HR reports for Omnichannel leadership.
• Liaise with regional store HR contacts to ensure alignment on processes.

Learning & Development:

• Assist with compiling the Workplace Skills Plan.
• Send training reminders and monitor attendance.

Graduate Support:

• Provide first-line HR admin support to two graduates.
• Coach and train graduates on relevant HR admin processes.

Uniform Coordination:

• Coordinate uniform orders for in-store ASAP employees.

Competencies:

• Technical: HRIS, payroll basics, compliance knowledge.
• Interpersonal: Relationship building across diverse teams; being a team player is essential.
• Personal: Confidentiality, adaptability, resilience, tenacity, fast learner, ability to work under pressure in a stressful environment.

End Date: December 22, 2025

Method of Application:
Interested and qualified candidates should apply through the official Pick n Pay careers portal.