Finance Assistant Jobs

Position Description:

The Finance Assistant will handle processing transactions in accounts payable. This role involves working with the organization to keep supplier accounts current. The position works closely with finance officers and reports to the Finance Officer.

Responsibilities:

Management of the accounts payable process:

• Liaise with suppliers to collect billing information.
• Onboard new suppliers into the relevant systems.
• Review and code invoices in C40’s invoice and expenses system (Concur).
• Ensure C40 staff submit their credit card and expense reports on time.
• Upload invoice and expense information into C40’s Financial Management System (Infor SunSystems) as needed.
• Provide admin support for updates in the systems, such as new staff, suppliers, and projects.
• Manage the Finance inbox, handling queries on expenses, invoices, reimbursements, and other correspondence from staff and suppliers.
• Prepare journal uploads for the Financial Management System.
• Assist in keeping system guidance and process notes up to date.
• Manage C40’s corporate credit card program, including changes to limits and issuing or canceling cards.
• Undertake special finance projects as necessary.
• Support the Finance team during audits by gathering documents and answering queries.
• Support the Finance team on various tasks as required.

Person Specification:

• Degree or equivalent work experience.
• Experience working in accounts payable within a finance team.
• Excellent numeracy, literacy, and analytical skills.
• Ability to communicate effectively with colleagues and stakeholders at all levels.
• Ability to maintain confidentiality with sensitive financial information.
• Ability to work proactively and prioritize tasks to meet deadlines.
• Strong organizational skills with excellent attention to detail.
• Ability to work in a fast-paced and high-pressure environment.
• Ability to quickly learn new IT applications (essential, as C40 is a paperless organization and finance work spans several systems).
• Good working knowledge of Excel, including Pivot tables and Lookup functions.

Other Requirements:

• Applicants must already have the right to work in South Africa. Moderate travel may be required.

Method of Application:

Interested and qualified candidates should apply through C40 Cities’ careers page on BambooHR.