Expense Accountant Job Vacancy at ADvTECH

The role of accounts payable (AP) is crucial for effective financial management in any organization, particularly in large companies like ADvTECH. This article provides an in-depth overview of the responsibilities associated with accounts payable, the importance of maintaining accurate financial records, and the critical nature of adhering to established Standard Operating Procedures (SOPs).

Overall Purpose of the Job

The primary purpose of an Accounts Payable position is to ensure that all journal transactions related to accounts payable are accurately prepared and that monthly balance sheet reconciliations are conducted effectively. This involves a thorough understanding of financial principles and the ability to execute financial processes accurately and timely.

Responsibilities of the Accounts Payable Role

1. Maintain Standard Operating Procedures

One key responsibility for an accounts payable professional is the maintenance of Standard Operating Procedures (SOPs). This helps ensure consistency and compliance in financial operations. Key tasks include:

• Reviewing and updating SOPs at least annually to reflect changes in regulations and business practices.
• Ensuring that all task executions align with the established SOPs to facilitate smooth operations.

2. Complete and Accurate Transactions for ADvTECH Accounts Payable GL Accounts

Executing complete and accurate transactions is fundamental to effective accounts payable management. This includes:

• Preparation of journal entries necessary for the processing of transactions.

3. Accurate Reconciliations for ADvTECH Accounts Payable GL Accounts

Monthly reconciliations are essential for maintaining financial integrity. Responsibilities include:

• Conducting comprehensive reconciliations for all Accounts Payable GL accounts.

4. Timely Query Resolution

Efficient and responsive communication is vital in the accounting department. This includes:

• Monitoring the status of Fresh Service queries and providing updates.
• Offering guidance on ad hoc queries from various business units.
• Coordinating information and assisting internal and external auditors as needed.

5. Timely Execution of Ad-Hoc Projects

In addition to routine responsibilities, accounts payable specialists often assist with special projects. Key tasks include:

• Providing guidance and coordinating necessary information or tasks required by controllers, especially during projects like D365 migration.

6. Accurate and Complete Monthly Operational Reporting

Operational reporting is a vital component of financial management. Responsibilities entail:

• Gathering and providing required input for monthly operational reporting to ensure all financial statements are up-to-date and accurate.

Required Education and Background

A candidate for the Accounts Payable role at ADvTECH should have a solid educational background, specifically a B.Com Financial Accounting degree. Understanding accounting principles and financial management frameworks is essential for effective performance in this role.

Conclusion

The role of accounts payable is integral to maintaining financial health within any organization. By adhering to SOPs, executing accurate transactions, and maintaining timely communication, accounts payable professionals significantly contribute to the effective functioning of financial operations. This attention to detail and commitment to accuracy help ensure compliance and support the overall strategic goals of the organization.

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