Executive Secretary Jobs

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  • Full Time
  • Johannesburg, South Africa

City of Johannesburg

The City of Johannesburg Metropolitan Municipality is located in Gauteng Province. Johannesburg is Africa’s most advanced commercial city and the powerhouse of the South African and regional economy. It has a unique African character and world-class infrastructure in telecommunications, transportation, water, power, and more.

Executive Secretary

  • Job Type Full Time
  • Qualification Matric, National Certificate
  • Experience 3 years
  • Location Gauteng
  • City Johannesburg
  • Job Field Administration / Secretarial

Minimum Requirements:

  • Grade 12 plus a Diploma in Secretarial Management, Office Management, Office Administration, Business Management, Public Management, or a related qualification at NQF level 6.
  • At least 3 years in a secretarial role, with strong communication skills for written and verbal reporting.
  • Advanced communication skills, both written and verbal.
  • Computer literacy in MS Office applications (Word, Excel, PowerPoint), email, and internet.

Primary Function:

  • Coordinate office activities for the Group Head by managing administrative and secretarial tasks, including planning, prioritizing, and organizing confidential appointments, events, and meetings.

Key Performance Areas:

  • Manage administrative needs for the section or department by following procedures to coordinate the Group Head’s diary and events.
  • Provide administrative and secretarial support through specific tasks.
  • Maintain correspondence, information, and record-keeping systems; access records of discussions, instructions, and correspondence.
  • Liaise and support the Group Head to ensure good communication, service delivery, and achievement of audit and risk management goals.

Leading Competencies:

  • Interpersonal and problem-solving skills.
  • Good verbal and written communication skills.
  • Good project management skills.
  • Computer literacy, including MS Office applications.
  • Accountability, administration, and management skills.
  • High level of confidentiality, planning, and organizational skills.
  • Time management, ability to work independently under pressure, and prioritize tasks.

Core Competencies:

  • Thorough knowledge of executive secretary responsibilities.
  • Solid knowledge of secretarial skills, including business English.
  • Solid knowledge of office management.
  • Ability to understand the activities of a large, complex department to handle items passing through the Group Head’s office.
  • Collaborative/teamwork, values and integrity, attention to detail, and quality focus.
  • Customer and service delivery management (Batho Pele), ethics, and professionalism.

Closing Date: Wednesday, 07 January 2026

Method of Application

Interested and qualified candidates should apply to the City of Johannesburg.

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