Executive Secretary Jobs

Minimum Requirements

• Grade 12 plus a Diploma in Secretarial Management, Office Management, Office Administration, Business Management, Public Management, or a related qualification at NQF level 6.
• At least 3 years in a secretarial environment, with experience in work outputs expected for this role. Advanced communication skills in writing and speaking, including reporting, are needed.
• Advanced communication skills, both written and verbal, for reporting.
• Computer literacy in MS Office applications (Word, Excel, PowerPoint), email, and internet.

Primary Function

• Coordinate activities and requirements for the Group Head’s office by applying administrative and secretarial procedures. Handle communication, planning, prioritization, and organization of confidential appointments, events, and meetings.

Key Performance Areas

• Manage administrative needs for the Section or Department by following procedures to coordinate the Group Head’s diary and events.
• Provide administration and secretarial support through specific tasks.
• Maintain records of correspondence, information, discussions, instructions, and keep access to them.
• Liaise and support the Group Head to ensure good communication, service delivery, and achievement of audit and risk management goals.

Leading Competencies

• Interpersonal and problem-solving skills.
• Good verbal and written communication skills.
• Project management skills.
• Computer literacy in MS Office applications.
• Accountability, administration, and management skills.
• High level of confidentiality, planning, and organizational skills.
• Time management, ability to work independently under pressure, and prioritize tasks.

Core Competencies

• Thorough knowledge of an executive secretary’s responsibilities.
• Sound knowledge of secretarial skills, including business English.
• Sound knowledge of office management.
• Ability to understand the activities of a large, complex department to manage items passing through the Group Head’s office.
• Collaborative/teamwork, values and integrity, attention to detail, and quality focus.
• Customer and service delivery management (Batho Pele), ethics, and professionalism.

Deadline: 7th January 2026

Method of Application

Interested and qualified candidates should apply through the City of Johannesburg’s official channels.

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