Executive Assistant Jobs

Role Overview

The Executive Assistant will offer high-level and confidential support to the Director. This role needs strong organization skills, good judgment, proactive problem-solving, and the ability to work on your own. You will act as a trusted gatekeeper, coordinator, and partner in operations.

Key Responsibilities

• Handle the Director’s diary and time, including scheduling, prioritizing, and planning daily tasks.
• Arrange all travel needs, from flights and hotels to visas, itineraries, and documents.
• Screen, prioritize, and manage incoming communications like emails, messages, and calls. Make sure urgent issues are handled quickly.
• Serve as a link between the Director and internal or external contacts.
• Prepare, write, review, and edit important emails, reports, presentations, and board documents.
• Keep a secure and well-organized digital filing system for documents.
• Track and balance the Director’s expenses.
• Organize meetings, board sessions, and events, including agendas, venues, and follow-ups.
• Handle sensitive, confidential, and business-sensitive information with complete discretion.
• Anticipate needs, manage risks, and solve potential problems ahead of time.
• Offer administrative and operational help as needed for business and personal matters.

Essential Skills and Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Excellent skills in organization, planning, and prioritizing.
• Strong knowledge of digital tools, cloud platforms, productivity apps, and communication systems.
• Clear written and spoken communication for executive and board levels.
• Great problem-solving and decision-making skills.
• High emotional intelligence, professionalism, and good judgment.
• Ability to work alone on several tasks at once.
• Flexibility for remote work and availability when needed.

Personal Attributes

• Highly professional, calm, and able to handle pressure.
• Proactive, focused on solutions, and attentive to details.
• Trustworthy, loyal, and discreet.
• Adaptable, flexible, and resourceful.
• Strong match with company values of integrity, excellence, and client service.

Reporting Structure

• This role reports directly to the Director in a close, trusted one-on-one relationship.

Compensation and Benefits

• Flexible part-time or full-time hours, based on fit.
• Competitive pay at an executive level.
• Remote work with the need to be responsive for executive matters.
• High autonomy and exposure to senior leaders and key decisions.

Closing Date: 2025-12-12

Method of Application

Interested and qualified candidates should apply directly to Helderberg Personnel.

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