Executive Assistant Jobs

Description of the role and purpose of the job:

• Providing and prioritising operational and administrative support to the firm’s leadership, enabling them to focus on core business objectives.

Key responsibilities:

Understand and enable Firm Strategy

• Understand strategy at Firm, Function, and Service line level.
• Understand how your role aligns with strategy and how execution of your role enables strategy.
• Understand the broader firm structure and service offering.

Operational and Business Support

• Manage Business Unit leadership diaries and correspondence.
• Manage Leadership travel arrangements in accordance with KPMG Policy.
• Scheduling of meetings, booking, and coordinating of functions, events, and conferences.
• Completing and submitting partner time sheets and expenses (Oracle).
• Providing general support to Business Leadership.
• Assist with general BU Administration.
• Assist with reports, opinions, engagement letters, finalizing client documents, and taking accurate minutes of meetings, where required.
• Understand and contribute towards the financial management goals of the business.

Quality and Risk Management & Compliance

• Comply with KPMG Risk Management and other Policies and Procedures.
• Drive a relentless focus on quality and excellent service.

Internal and External Stakeholder Management

• Understand internal and external stakeholders.
• Deliver role requirements with a client-centric approach.

Communication

• Demonstrate high-quality and timely verbal and written communication – review of documents for grammar corrections, where required.
• Internal and public trust.
• Building internal and external trust.

Personal Development

• Keep abreast with recent developments and best practices in your respective field.

Skills and attributes required for the role:

Skills and qualifications:

• Matric.
• Secretarial diploma or similar qualification would be an advantage.
• Strong capability in MS Office (Word, PowerPoint, Excel, and Outlook) and Oracle.
• Strong communication and writing skills.
• Good analytical skills and ability to learn the usage of new technologies as and when required.
• Fast and accurate typing.

Personal attributes:

• Extremely high level of confidentiality and integrity.
• Excellent client focus.
• Able to use own initiative.
• Good time management ability.
• Ability to function well in a high-pressure environment and high sense of urgency.
• Exceptional telephone manners.
• Ability to multitask, proactive, and efficient.
• Ability to work in a team.
• Ability to meet deadlines.
• Strong communication, writing, and interpersonal skills.
• Attention to detail.

Minimum requirements to apply for the role (including qualifications and experience):

• Matric.
• Strong capability in MS Office (Word, PowerPoint, Excel, and Outlook) and Oracle.
• Communication and writing skills.