Executive Assistant Jobs

Executive Assistant

A well-established telecommunications services provider is seeking an experienced Executive Assistant. You will support the CEO with scheduling, communication, and daily operations. You will also coordinate strategic initiatives and provide administrative support.

Key Job Details

• Job Type: Full Time
• Qualification: Bachelors or National Certificate
• Experience: 5 years
• Location: Gauteng
• City: Centurion
• Job Field: Administration / Secretarial

Minimum Requirements

• A relevant Diploma; a Bachelor’s degree is an advantage.
• At least 5 years’ experience in a similar role, reporting directly to a C-Suite Executive.
• Experience in managing operational back-office processes for a small to medium enterprise.
• Strong organizational skills and the ability to prioritize multiple tasks with attention to detail.
• Very strong interpersonal skills and the ability to build relationships with key stakeholders.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media platforms.
• Proven ability to interpret data and produce insightful reports.
• Experience in planning and leading strategic initiatives.
• Strong time management skills, including managing your own workload and coordinating others.
• Excellent verbal and written communication skills.
• Effective planning and organizational skills.

Responsibilities

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Perform administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.
• Build and lead the daily operations of the CEO’s office.
• Lead strategic initiatives, facilitate special projects, and ensure action items are executed on behalf of the CEO.
• Act as an extension of the CEO and serve as an information funnel, filter, and facilitator with internal and external stakeholders.
• Act as the point of contact for the CEO’s direct reports and triage all incoming requests for the executive’s time to ensure calendar alignment with organizational priorities.
• Proactively follow up with the CEO’s team when goals are not being achieved, identify root causes, and provide actionable recommendations for improvement.
• Support meeting productivity by owning the planning, agenda, and note-taking process.
• Produce high-impact internal and external communications on behalf of the CEO.
• Assist the Office Manager with operational activities.
• Provide ad-hoc support as needed.

Method of Application

Interested and qualified candidates should apply through the company’s application portal.

We are a South African specialist recruitment service provider with technically qualified and experienced consultants. Our services include complete and specialised recruitment solutions, effective human resource services, and in-depth market research offerings. Our management team brings years of experience, a well-developed network, recruiting skills, and a dynamic approach to a vast and complex industry.