Deputy Director (Office Manager): Office of the HOD Jobs

Deputy Director (Office Manager): Office of the HOD

About Us

The Gauteng Provincial Legislature (GPL), as the legislative authority of Gauteng, is committed to lawmaking, cooperative governance, public participation, and overseeing provincial service delivery to improve residents’ lives.

Position Overview

Job Type: Full Time
Qualification: Matric with NQF7/Bachelor’s in Public Administration, Office Management, or related field
Experience: 3-5 years in public sector administration
Location: Gauteng

Key Requirements

• Proven experience in coordinating executive-level administrative functions
• Strong understanding of public sector governance structures and processes
• Excellent organizational and document management skills
• Ability to manage staff performance and development
• Proficiency in stakeholder engagement and meeting coordination

Core Responsibilities

Executive Support & Coordination

• Manage cabinet submissions and track Executive Council decisions
• Coordinate high-level meetings including logistics and minute-taking
• Prepare briefing documents and reports for the HOD

Office Management

• Implement efficient document management systems
• Oversee quality control of submissions to the HOD
• Manage budgets and resource allocation for the office

Staff Supervision

• Lead recruitment and performance management processes
• Coordinate training programs and staff development initiatives
• Manage leave schedules and team workflows

Stakeholder Engagement

• Facilitate communication between departments and external partners
• Monitor implementation of intergovernmental resolutions
• Prepare responses to stakeholder inquiries on behalf of the HOD

Application Process

Qualified candidates are invited to submit their applications through the Gauteng Provincial Government recruitment portal. The GPL does not endorse any requests for payment during the recruitment process.