Deputy Director: Admin Support & Coordination Jobs

JOB TITLE: Deputy Director: Admin Support & Coordination

• SALARY: R896 436 – R1 055 958 per annum (Level 11) — All-inclusive remuneration package
• CENTRE: Qonce
• REF NO: DSRAC 01/10/2025
• NOTE: Persons with disabilities are encouraged to apply.

Minimum Requirements

• National Senior Certificate plus a National Diploma Level 6/7.

Preferable: Appropriate B Degree NQF Level 7 as recognised by SAQA in Office Administration/Public Administration or equivalent relevant qualification.

• At least 3 years at Assistant Director / Junior Management Level in the Executive Administrative Support and Coordination field.
• Good command of written and oral English and any other official language.
• Knowledge of strategic coordination/planning and professional report writing.
• Knowledge of formats and routes of documentation throughout the department.
• Quality control of documents.
• Knowledge and understanding of hierarchy and management structure of the Executive Authority office.
• Familiarity with policies, legislation, and procedures; Public Service and Departmental procedures and prescripts.
• In possession of the following skills: Organizing, facilitation, communication, computer literacy, and technical writing skills.
• Ability to communicate with ministries, senior management, officials, and the public in a professional manner.
• Ability to work individually and in a team.
• Good interpersonal relations.
• Ability to work with difficult persons and to resolve conflict.
• Sense of responsibility and loyalty; objectiveness; integrity; service orientated; self-supervision; highly developed sense of honesty; and ability to protect the confidentiality of documents.
• A valid driver’s license.

Duties

• Provide administrative support services in the office of the Executive Authority (EA).
• Perform administrative responsibilities to ensure the smooth running of the MEC’s office.
• Manage physical and financial resources of the MEC’s office.
• Ensure goods and services are successfully procured for the Office of the MEC.
• Ensure that office reports are fully compiled.
• Ensure that the Office of the MEC is successfully managed and functional.
• Organise and facilitate sessions for portfolio questions.
• Provide registry support services in the office of the EA.
• Provide registry counter service.
• Handle incoming and outgoing correspondence.
• Render an effective filing and record management service.
• Ensure the safekeeping of all documents for archiving and disposal.
• Develop and implement records management policies.
• Provide logistical support for meetings.
• Set standards in effective cost control.
• Generate cost control analysis of the office activities quarterly and suggest adjustments to the Chief of Staff.
• Monitor travel arrangements and accommodation for the Office of the MEC.
• Ensure newspapers are delivered on a daily basis.
• Manage strategic support by giving input in the development of strategic, business/operational and procurement plans.
• Analyse, identify and compile monthly and quarterly reports.
• Manage administrative support functions.
• Facilitate management of EPMDS and provide support to all staff.
• Manage human resources (attendance register & leave records).
• Monitor financial resources (budget, cash flow projections & in-year monitoring).
• Ensure performance development and training needs analysis of staff.