DBAC & BSC Secretariat Jobs

Job Title: DBAC & BSC Secretariat

Company: Transnet

Location: Johannesburg, Gauteng

Job Type: Full Time

Qualification: Bachelors Degree or Masters Degree

Experience: 4 – 5 years

Job Field: Administration / Secretarial

Deadline: 28th August, 2025

ABOUT THE COMPANY

Transnet is a key player in South Africa’s freight logistics chain, employing approximately 38,000 people nationwide. It operates and controls major transport infrastructure and ensures world-class standards in the country’s transport industry. Transnet is integral to the Southern African economy.

POSITION PURPOSE

• Provide professional SCM advisory and administrative support to Transnet’s Corporate Centre, Procurement Operations, and Central Category Management.
• Ensure procurement processes comply with the Constitution, PFMA, and other legislative frameworks.
• Maintain good corporate governance, fairness, and transparency in sourcing goods and services.
• Support bid committee members in performing duties efficiently, effectively, and with integrity.
• Conduct induction and training for bid committee members.
• Maintain records of declarations, confidentiality agreements, and committee decisions.
• Ensure professionalism and efficiency in bid committee proceedings.
• Develop and implement bid committee protocols aligned with Terms of Reference (TORs) and Delegation of Authority (DOA).
• Ensure compliance with TORs and SCM legislation.
• Participate in auditing procurement transactions from a governance perspective.

POSITION OUTPUTS

• Facilitate induction and appointment of DBAC & BSC members, ensuring timely issuance of appointment letters.
• Prepare agendas and meeting notifications for DBAC & BSC meetings, ensuring timely distribution of submissions and reports to committee members.
• Take accurate minutes of meetings, maintain records, and provide written feedback on decisions taken.
• Coordinate the yearly calendar for DBAC & BSC meetings.
• Monitor attendance and prepare reports, making recommendations on membership based on attendance trends.
• Develop a compliance monitoring system to ensure DBAC & BSC members operate within their mandate.
• Identify bottlenecks in procurement processes and arrange guidance sessions for committee members.
• Maintain proper records of DBAC & BSC functioning, ensuring clarity and completeness for audit purposes.

QUALIFICATIONS AND EXPERIENCE

• Degree or postgraduate diploma in Administration, LLB, Commerce, or Supply Chain Management.
• Minimum of 4-5 years of secretariat or project administration experience.
• 2-3 years of experience in minute-taking and record-keeping.
• Experience in procurement, public sector bid committees, or governance and compliance roles is advantageous.

COMPETENCIES

• Strategic thinking, commercial awareness, and innovation.
• Inspirational leadership, diversity management, and change leadership.
• Business acumen, decision-making, and performance management.
• Effective communication, collaboration, and relationship management.
• Corporate governance, risk management, and personal mastery.

METHOD OF APPLICATION

Interested candidates should apply via the Transnet Talent Portal: transnettalentportal.csod.com