Buyers Assistant Jobs

The Hypermarkets division is seeking an experienced Admin Assistant for the Senior Buyer’s office. This role plays a vital part in supporting buying and procurement processes in a retail environment. It includes handling daily administrative tasks, coordinating communication between suppliers and internal departments, and helping Senior Buyers keep operations efficient and organized.

The ideal candidate has strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced retail setting.

Requirements:

• 3 years of retail experience
• Preferably a university degree
• Valid driver’s license
• Working knowledge of retail buying
• Previous experience in a buying office is advantageous
• Excellent computer skills, including Excel and SAP

Competencies:

• Excellent communication skills
• Methodical and structured work ethic
• Ability to organize and follow up on activities and plans
• Attention to detail
• Adaptable to changing business environments
• Adherence to standards and policies
• Customer orientation
• Understanding of the relationship between good stock control and sales

Key Responsibilities:

• Reports: Collate and prepare ad hoc statistical reports and exception reports as requested. Maintain the Trade Pack, presented weekly.
• Administrative Support: Provide general administrative assistance to Senior Buyers, including managing schedules, organizing meetings, and preparing reports and presentations.
• Operational Vendor Management: Act as a point of contact between the Senior Buyer, suppliers, and internal departments to ensure clear and timely communication on orders, deliveries, and any issues.
• Document Management: Organize and maintain documentation such as contracts, invoices, and product specifications for easy access by the Senior Buyer.
• Vendor Relations: Support the Senior Buyer in building and maintaining vendor relationships, including coordinating meetings, handling inquiries, and managing correspondence and onboarding administration.
• Expense Reporting: Assist in preparing and submitting expense reports for the Senior Buyer and keep accurate records of financial transactions.
• Project Assistance: Help with special projects like product launches, seasonal campaigns, and inventory audits. Prepare presentations for meetings and projects.
• Maintain accurate promotional tracking. Load promotional deals into the tracker, assist with briefing, and coordinate changes.

Promotion and Marketing Responsibilities: These include managing:

• Collation of deal sheets and campaigns, and population and maintenance of the deal bank.
• Reviewing RMS and coordinating advertising administration.
• Buyers’ Adnote population, updating, maintenance, and coordination with the Advertising Studio.
• Face of trade bookings and maintenance.
• Minutes/contact reports and vendor file management and maintenance.
• Vendor listing and management.

Closing Date: 19th December 2025

Method of Application

Interested and qualified candidates should apply through Pick n Pay Stores Limited’s career portal.

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