Assistant Company Secretary, D1, HO041/24GS

  • Full Time
  • Sandton, Gauteng


Job Details

Head Office

Minimum experience

Company primary industry
Mining and Metals

Job functional area

Job Description

When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID, Drivers and qualifications.Assistant Company Secretary, D1Seriti, Head Office, Gauteng Internal & External  Ref no: HO041/24GS Closing date: 18 April 2024  The role:To assist the Group Company Secretary with all company secretarial and related duties and responsibilities Responsibilities will include but not limited to:Ensure compliance with all the statutory provisions in line with Section 88 of the Companies Act 71 of 2008 (“the Companies Act”), the Company’s Memorandum of Incorporation, the POPIA Act and related legislationAssist with proper administration of directors, shareholders, trustee and committee meetings and that proper minutes are keptProvide guidance to directors regarding their duties, responsibilities, and powers with particular reference to Section 268 G (b) of the Companies Act, dealing with the requirement to ensure that directors act ethically and comply with their fiduciary duties.Assist with the compilation of BBBEE informationDraft board and shareholder resolutionsDetermine the annual board plan, setting up timetables and deadlines for all shareholder, board, committee, and trustee meetingsBeing a central source of guidance and providing advice on corporate governance to the executive committee, the board, and the shareholdersMaintain company share registers, dealing with transfers and other matters affecting shareholdingsEnsure the smooth administration of the registered office, including the receipt, co-ordination and distribution of official correspondence received by the company at its registered officeCompile and distribute Board and Committee meeting packsAssist with the preparation of the Environmental, Social and Governance (ESG) ReportMaintain and ensure effective record keeping of legal documents and company policiesAssist with external audit requirements, FICA and POPIA requestsAttend board and committee meetingsEnsure effective information flows between the Board, shareholders, and the Executive Committee  Requirements:Grade 12FCISLaw Diploma/DegreeMinimum 8 – 10 years’ company secretarial experience with excellent technical company secretarial knowledge in both the private and public sectors and the ability to operate effectively at a high level with sound knowledge and understanding of corporate law and corporate governanceSound knowledge of legal and financial mattersStrong minute taking and written skillsResult driven with a strong sense of responsibility, integrity and dedication, hard worker, reliable and self-motivatedMust be able to relate to people from all walks of lifeMust be flexible in their approachStrong writing, administration, and computer skillsStrong command of and fluency in English, both written and verbalExcellent planning, coordinating and prioritizing skillsAttention to detail and accuracyPerform well under pressureMust be computer literate in MS Word, PowerPoint, ExcelIn possession or able to obtain a valid Certificate of FitnessValid driver’s license Advantageous:Experience in the Mining IndustryWindeed, Greatsoft Secretarial Software (ESec) Please note:Candidates can apply by going to and click on the ‘Careers’ tabPlease use Google Chrome as default browser when applying to enable the attachment of documentsA CV with certified copies (certification within a 3-month period) of relevant qualifications, together with ID document & valid driver’s license must be accompanied with your applicationAppointments will be made in line with Employment Equity targetsAll applicants are thanked for their interestApplications which have not been responded to within 30 days of closing date should be regarded as unsuccessfulCommunication will be with shortlisted candidates only


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