Akeso Admin/Finance Manager Jobs

Key Responsibilities and Duties

Operational Excellence
Responsibilities

• Prepare, review, and explain all financial and admin reports, including monthly management packs and analytical reports.
• Help with monthly audit trail reviews.
• Handle procurement of clinic supplies.
• Manage credit control and billing, including FOREX calculations and patient refunds.
• Oversee admissions, pre-authorization, and patient financial case management.
• Prepare budgets and forecasts.
• Track, control, and manage the budget.
• Monitor the Hospital Management System with the Clinic Manager.
• Review human resources reports.
• Manage and update the asset register.
• Handle patient and admin records, including archiving.
• Manage petty cash and prepare payment schedules.
• Submit monthly reports to Head Office, including income statements, budget analysis, and reconciliations.

Financial Planning

• Coordinate the budget and forecast process to meet hospital deadlines.
• Work with IT and systems teams to set up for budgeting and forecasting.
• Develop hospital budgets and forecasts based on group finance guidelines, trends, and other factors.

Financial Processing

• Maintain asset registers.
• Manage bank reconciliations.
• Handle petty cash.
• Process supplier and customer documents.
• Record monthly accruals and provisions.
• Enter routine and special monthly journals, including payroll and revenue.
• Reconcile intercompany transactions.
• Process payroll, taxes, and submit to authorities.

Financial Reporting

• Analyze and report on the balance sheet.
• Prepare monthly debtors reports.
• Prepare monthly management accounts and disclosures.
• Review and report on project performance each month.
• Prepare packs for interim and year-end disclosures.
• Review annual financial statements for accuracy.

Financial Management

• Provide accurate and timely financial analysis and reports.
• Analyze balance sheet reconciliations, costs, and benchmarking results.
• Review the debtors’ book and explain its impact on hospital finances.
• Prepare management accounts, budgets, and forecasts.
• Follow standard operating procedures for good governance.
• Analyze and report on budget differences.
• Help with actions to improve operations, systems, and processes.
• Process and review general ledgers.
• Prepare balance sheet reconciliations.
• Ensure compliance with VAT rules.

Audit Activities

• Work with external and internal auditors.
• Sign off and resolve internal audit reports quarterly.
• Follow up and clear external audit queries and management letters.

Control and Governance

• Ensure compliance with company policies and procedures.
• Review policies yearly to manage risks.
• Create SOPs for new or updated processes.
• Monitor internal controls and make changes as needed.
• Manage control self-assessments, including peer reviews.

Accelerating Transformation

Transformation

• Support the Transformation Committee’s goals by building an inclusive culture in work and relationships.

Growing with Passionate People

Build and Maintain Stakeholder Relationships

• Work well with others to build mutually beneficial relationships.
• Create a positive environment that values differences and helps everyone reach their potential.
• Maintain good relationships with service providers.

People Management

• Create an environment where staff know their role and value to the organization.
• Assign tasks, authority, and responsibility to the right people for better effectiveness.
• Handle staff recruitment and support talent management.
• Ensure staff maintain professional conduct and appearance.
• Support career development and training for staff.
• Manage and evaluate employee performance.
• Handle conflict resolution.
• Promote staff wellbeing.
• Help orient new staff.

Teamwork

• Actively contribute to team goals.

Personal and Professional Development

• Stay updated on relevant laws, IFRS changes, and the Companies Act.
• Take responsibility for your own development and skill improvement.
• Keep current with Akeso and Netcare policies and procedures.

Requirements

Education

• BCom in Financial Accounting or a relevant finance degree.
• 5–10 years of relevant experience in a similar role.
• A relevant accounting qualification at NQF 7 level or equivalent.
• Honours degree at NQF Level 8 is preferred.
• Completed articles (training contract).

Work Experience

• At least 1 year post-articles experience (if articles completed); or
• At least 5 years of experience (if no articles); or
• Experience in a similar environment.
• Excellent written and verbal communication skills.

Knowledge

• Strong computer skills, especially in Excel and SAP.
• Current knowledge of GAAP.