Africa Health Research Institute: Procurement Intern

at Africa Health Research Institute (view profile)
Location Mtubatuba, South Africa
Date Posted September 10, 2021
Category Government Jobs
Job Type Internship

Description

Company Africa Health Research Institute Reference # SOM/PROCINTERN/01/AUG/2021 Published 09/09/2021 Contract Type Contract 12 Months Location Mtubatuba, KwaZulu-Natal, South Africa Duration 12 Months Introduction
The AHRI Procurement Intern will be responsible for procurement administration functions and procuring of goods and services that the organization requires. Note: From time to time you may be required to perform other related duties and tasks as authorised by your Line Manager.
Job Functions Intern,Procurement,Research Industries Healthcare,Ngo / Non-Profit,Research,Science & Technology Specification
Adhere to AHRI purchasing policies and procedure
•Demonstrates a working understanding of policies, procedures and systems in place at AHRI, and applies them as appropriate in their current role.General Administration
•Requesting information from the suppliers for adding to database
•Help Procurement team with supplier classifications on database.
•Identify inactive suppliers on the system and flag for deletion.
•Preparing attendance registers and documentation for site briefings
•Assisting Supply Chain and Contracts Specialist with tenders and contracts administration
•Request for invoices where invoices are not presented on delivery.
•Expedite long overdue purchase orders and give report to Supply Chain and Contracts Specialist.
•Support procurement team on procurement metrics data collection/analysis and reporting, and identify the opportunity for the improvement.
•Document Control.

Finance System Administration
•Responsible for capture of new supplier details and for effecting necessary amendments and updates to database with guidance from Supply Chain and Contracts Specialist.
•Capture purchase requisitions on SAP
•Ensure that invoices/delivery notes are forwarded to Finance daily.

Procurement
•Request quotes from suppliers on behalf of users
•Forwards quotes to the buyer or Supply Chain and Contracts Specialist for evaluation.
•Provide appropriate purchasing support to internal and external customers with the guidance of Supply Chain and Contracts Specialist.
•Update various procurement spreadsheets and forward to Supply Chain and Contracts Specialist for checking.
•Ensures goods, materials and services comply with order specifications.
•Capture orders on the SAP system

Requirements
MINIMUM QUALIFICATIONS
1. 3 years National Diploma or Degree in Supply Chain /Purchasing or similar in a related fieldMINIMUM EXPERIENCE
1. Microsoft Excel, Word to skills/experience required

AHRI reserves the right in special circumstances to accept late applications or to extend the above date in order to facilitate further searches. Furthermore, AHRI reserves the right not to make an appointment. Please consider your application unsuccessful if you have not been contacted within 4 weeks of the closing date.

Job Closing Date 10/09/2021