Administrative Assistant x1 (Internal/External) Hay level 9 (North West) Jobs

Job Description

We are seeking a dedicated Administrative Assistant to provide support to the Maintenance department. Key responsibilities include:

• Managing documentation by typing documents, memos, and letters accurately.
• Maintaining an efficient filing system, including handling deviations.
• Handling all incoming and outgoing mail.
• Booking meetings and taking minutes.
• Providing effective telephone etiquette, including making and receiving calls, screening, and taking messages.
• Compiling monthly reports, memorandums, and other required documents.
• Assisting managers with preparing and filing Management Committee documents for easy retrieval.
• Booking conference rooms and ensuring they are ready for use.
• Organising team-building sessions and departmental functions.
• Performing any other tasks deemed necessary by the manager or department to ensure smooth operations and support NTP’s sustainability.
• Submitting and keeping records of overtime sheets.
• Assisting with diary management.
• Helping with travel arrangements, including transport and accommodation.
• Managing access arrangements for external visitors and making necessary preparations.
• Maintaining sufficient stock levels of consumables and stationery.
• Ordering consumables and stationery, and receiving orders.
• Placing orders and following up on releases.
• Managing the use of consumables to ensure proper utilisation and control.
• Performing daily maintenance on printers, ensuring they have enough paper and are in working order.
• Creating purchase requisitions on the workflow system.
• Ensuring all departmental Lebo observations are submitted.
• Assisting with booking safety training and maintaining the departmental training matrix.

Requirements

Key Knowledge and Skills:

• Providing comprehensive and efficient administrative support to the Maintenance department.
• Maintaining awareness of requirements for a safe working environment.
• Delivering comprehensive and efficient administrative support overall.

Minimum Qualifications and Experience:

• N6 or Diploma in Administration/Secretarial.
• 1 to 3 years’ experience in an administration or secretarial role.
• Proficiency in Microsoft Office.

Closing Date: 14 January 2026

Method of Application

Interested and qualified candidates should apply through the official NECSA application portal.