Administrative Assistant I (P13) (Protection Services Division) (Re-advert) Jobs

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  • Full Time
  • Johannesburg, South Africa

University of Johannesburg

Administrative Assistant I (P13) – Protection Services Division

Organization: University of Johannesburg
Location: Johannesburg, Gauteng
Job Type: Full Time
Application Deadline: 8th August 2025

Job Overview

Support the Compliance, Risk & Enforcement team in managing administrative functions for smooth office operations. This role requires organizational skills and professionalism in a dynamic university environment.

Key Responsibilities

Office Administration:

  • Manage correspondence, reports, and meeting minutes
  • Maintain filing systems and document control
  • Coordinate meetings, workshops, and travel arrangements
  • Handle office supplies and inventory management

Financial Support:

  • Process expense claims and purchasing requests
  • Reconcile corporate cards and manage Oracle allocations
  • Coordinate invoice processing with finance department

Stakeholder Service:

  • Serve as first point of contact for visitors/callers
  • Handle confidential information appropriately
  • Support team compliance with university policies

Minimum Requirements

  • Matric certificate (NQF Level 4)
  • 3-5 years office administration experience
  • Proficiency in Microsoft Office suite
  • Valid driver’s license
  • Familiarity with Oracle systems

Preferred Qualifications

  • Diploma in Business Administration (advantageous)
  • Experience in higher education or legal environments
  • Knowledge of university policies/procedures

Key Competencies

  • Strong organizational and time management skills
  • Excellent written/verbal communication abilities
  • Customer service orientation
  • Attention to detail and accuracy
  • Team collaboration skills

Working Conditions

  • Office-based position with computer work
  • Occasional extended hours during peak periods
  • Fast-paced academic environment

Application Process

Submit your application through the University of Johannesburg careers portal before the closing date. Only shortlisted candidates will be contacted.

Note: The University promotes employment equity reserves the right not to make an appointment.

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