Administrative Assistant-071-028 Jobs

Job Description

The successful candidate will be responsible for:

• Providing administrative support to external and internal clients
• Administering databases and ensuring timely data entry into the information system
• Comparing information across different databases
• Managing documents and administrative controls according to standards
• Recording information promptly on Navision and ERP systems
• Ensuring adherence to internal business processes, procedures, and policies
• Implementing internal controls to ensure compliance in business, finance, and human resources
• Assisting with general administrative tasks, including reports and statistics
• Training and developing self and seasonal temporary administrators
• Supporting regional administrators
• Handling reception duties

Job Requirements

• A Grade 12 certificate or equivalent qualification
• A minimum of 2 years relevant administrative experience within the PPECB
• Extensive knowledge and practical experience of PPECB’s ERP systems, both F&O and CE
• Knowledge of PPECB’s Titan system
• Knowledge of PPECB’s BI, OIS, and back-end systems would be advantageous
• Administrative knowledge and experience in both value streams within the PPECB
• Administrative knowledge of capturing cold chain documents, billing vessel files, timesheets, inspection documents, queries, and credit notes, including Cold Chain Titan and PI Titan verification and validation
• Knowledge of PPECB’s procurement processes
• Proficiency in Microsoft Office 365: Word, Excel, Outlook, Teams, SharePoint
• Good numeric skills with a proven track record
• Basic experience in accounting would be advantageous
• Certificates in computer training would be advantageous
• Knowledge of the perishable industry and regulatory environment, risk management, and ISO principles
• Proven track record of taking ownership, enabled by responsible and accountable behavior
• Adapting and responding to change
• Following instructions and procedures

Physical and Other Requirements

Essential:

• Good health – able to sit for extended periods
• Working with People
• Applying Expertise and Technology
• Adhering to Principles and Values
• Writing and Reporting
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures
• Adapting and Responding to Change
• Achieving Personal Work Goals and Objectives

Desirable:

• Persuading and Influencing
• Relating and Networking
• Presenting and Communicating Information
• Learning and Researching
• Coping with Pressures and Setbacks
• Entrepreneurial and Commercial Thinking