Administration Clerk: Supply Chain Management (Procurement) (2 Posts) Jobs

Key Responsibilities:

• Help download quotations using e-PS, close out processes on e-PS, and prepare documents for the quotation committee.
• Support the full procurement process, including developing specifications, advertising, evaluating, adjudicating, awarding bids, placing orders on LOGIS, confirming deliveries, and preparing expenditure reports for specific orders or contracts.
• Handle formal and informal procurement tasks, following threshold policies.
• Assist in drafting, renewing, and monitoring mini-contracts, institutional contracts, leases, and service-level agreements.
• Help maintain a contract register and send timely alerts before contracts expire.
• Support audits of active contracts, update files with all necessary documents, and work with service providers and internal teams on changes, renewals, or cancellations.
• Help develop tools to monitor performance and ensure compliance with file standards. File all procurement documents daily.
• Prepare accurate weekly, monthly, and ad hoc reports on procurement for managers and stakeholders.
• Assist with preparations for internal and external audits by ensuring files are complete.
• Capture and track procurement of assets, aligning with budgets and equipment plans.
• Report on infrastructure and capital equipment procurements according to Equipment Committee and budget timelines.
• Help with annual stock counts at the institution.
• Liaise with end users, service providers, and other government departments on supply chain matters.

Requirements:

• Knowledge of LOGIS and Electronic Procurement Solutions (EPS).
• Good verbal and written communication skills in at least two of the three official languages of the Western Cape.
• Computer skills in MS Word, MS Excel, and Outlook.
• Strong organisational skills.
• Knowledge of procurement, infrastructure services (16B), equipment, medical supplies, and contract management.
• Understanding of PFMA, finance instructions, provincial and treasury regulations.
• Knowledge of the Preferential Procurement Policy Framework Act 5 of 2000 (PPPFA).
• Experience in procuring infrastructure services (16B), equipment, and medical supplies in a supply chain environment.
• Willing to perform overtime duties when needed.
• Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject, or Senior Certificate (or equivalent) with experience/competencies focused on the key performance areas of the post.

Salary: R 228 321 per annum. This includes annual salary plus service benefits (13th cheque, employer’s contribution to the pension fund, housing and medical aid allowance).

Method of Application

Interested and qualified candidates should apply through the Western Cape Department of Health and Wellness application process.

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