Admin Clerk Jobs

Job Summary

An opportunity is available at Arbor Acres for an administrative team member. We seek someone with strong administrative and organizational skills, along with practical knowledge of systems and processes.

Minimum Requirements

• Grade 12
• Certificate in Business Administration and computer skills is a plus.
• Good computer skills, especially with MS Office (Excel, Word, and Outlook)
• Strong numerical skills and good analytical abilities.
• At least 2 years of experience in office administration or a similar role.
• Excellent communication skills (verbal, written, in-person, and by phone)
• Professional work standards
• Ability to work accurately with great attention to detail.
• Valid driver’s license

Duties and Responsibilities

• Handle general filing and recordkeeping by compiling, sorting, and verifying incoming and outgoing documents.
• Prepare weekly hatch reports from processed data for other departments and head office on a daily and weekly basis.
• Prepare weekly document packs for head office, including stock sheets, purchase requisitions, and delivery notes.
• Check and verify documents such as set notifications, hatch settings, hatch forecasts, and delivery notifications.
• Prepare and verify weekly water usage reports.
• Facilitate routine monitoring paperwork for veterinarian testing and hygiene samples.
• Prepare and maintain the vet file for vet visits.
• Help maintain the Health & Safety file with support from supervisors.
• Handle all payroll and HR documentation by gathering, reviewing, and submitting it to the payroll and HR department. This includes timesheets, leave notes, overtime approvals, staff change forms, and training registers.
• Distribute all payroll and HR communications and documents.
• Update training materials as needed by management and arrange relevant training for staff.
• Prepare task plans for department supervisors to ensure timely completion and submission of all tasks.
• Report IT issues to the IT department and head office.
• Maintain the asset register for the site.
• Perform other operational tasks as required.