Admin Assistant: Sales | East Rand Multifranchise Jobs

Summary

The Administrative Assistant – Sales will support the sales team by handling various administrative tasks related to sales processes and activities. The ideal candidate will be organized, detail-oriented, and have strong communication skills. This role involves working closely with the sales team to ensure efficient and effective sales strategies.

Responsibilities

• Provide administrative support to the sales team, including managing calendars, scheduling appointments, and coordinating meetings.
• Maintain and update sales-related documents, reports, and databases.
• Assist in preparing sales presentations, proposals, and contracts.
• Communicate with customers and vendors via phone, email, and in-person to gather information and provide support.
• Process sales orders and inquiries in a timely and accurate manner.
• Monitor and track sales metrics and performance data.
• Coordinate and support sales events, trade shows, and customer visits.
• Assist in researching market trends and competitor activities.
• Handle general office tasks such as answering phones, organizing files, and ordering supplies.
• Perform other related duties as assigned.
• Support the Sales Manager by addressing their queries and inquiries.
• Check dealer quotes, pricing, and discounts before sharing with clients.
• Process all quote requests promptly within one day of receipt.
• Follow up with dealers if quotes take long and keep the client updated.
• Issue quotes within one day of receiving the request.
• Complete orders and keep customers informed of any delays.
• Handle customer inquiries via email or phone.
• Acquire a comprehensive understanding of Motus fleet sales products and services.
• Provide weekly quote reports along with order received/pending status.
• Collaborate with dealers to schedule product deliveries (backorders) to customers.
• Review and follow up on existing orders for customers, coordinating with dealers to meet expectations.
• Participate in marketing activities, campaigns, and activations as needed.
• Establish active communication with the dealer network, ask for referrals and leads to increase sales opportunities.
• If you have a driver’s license, assist with big fleet deliveries.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• 1-2 years of experience in a sales or administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Familiarity with CRM software (e.g., Salesforce) is a plus.

Physical Requirements and Additional Skills

• Must be able to sit at a desk and use a computer for extended periods.
• Must be able to lift and carry heavy items.
• Advantageous: Prior experience as a sales coordinator or in administration.
• Knowledge of Microsoft applications, including Word and Excel.
• Excellent written and verbal communication.
• Ability to work under pressure.
• Strong attention to detail.
• Demonstrate good negotiation skills to get the best pricing from the dealer network.
• Ability to build good relationships with the Motus dealer network and fleet customers.