2025 South African Police Clearance Certificate Guide
A Police Clearance Certificate (PCC) is an official South African Police Service (SAPS) document confirming your criminal status. Required for jobs, visas, and licenses, applications take 6-8 weeks in South Africa and 8-12 weeks from abroad. Certificates remain valid for 6 months unless specific countries require newer documents.
What is a Police Clearance Certificate?
This A4 document shows whether you have a South African criminal record. Use it for:
- Jobs in schools, hospitals, or government offices
- Visa applications to countries like Canada or Australia
- Firearm or security guard licenses
- Adoption processes
Important: Some countries like Germany only accept certificates issued within 3 months.
Who Needs a Police Clearance Certificate?
Apply if you are:
- A South African citizen
- A foreigner who lived in SA for 12+ months
- A former resident applying from another country
Application Requirements
| Document | Details |
|---|---|
| ID/Passport | Certified copy (not older than 6 months) |
| Photos | Two passport-size (35x45mm) |
| SAPS 91(a) form | Complete all sections |
| Fingerprints | Taken at police station or embassy |
| Payment | R150 fee (electronic or cash) |
South African Applications
Follow these steps for in-country applications:
- Prepare documents: Certified ID, photos, completed SAPS form
- Visit station: Go to a SAPS office with a CR & CSM unit
- Submit & pay: Hand in paperwork with R150 cash
- Fingerprints: Officers will take your prints digitally
- Wait: Collect certificate after 6-8 weeks
Tip: Avoid load shedding delays by checking power schedules before visiting.
International Applications
Expatriates and former residents should:
- Get fingerprints at local police or SA embassy
- Mail documents to Pretoria with R150 proof of payment
- Include prepaid return envelope for your certificate
Send applications to:
The Head: Criminal Record and Crime Scene Management,
South African Police Service, Private Bag X308, Pretoria, 0001
Costs and Processing Times
| Service | Cost | Processing Time |
|---|---|---|
| Standard application | R150 | 6-12 weeks |
| Document certification | Free-R20 | Immediate |
| Courier service | R500+ | 1-5 days |
| Apostille (legalisation) | R150-R500 | 3 days |
Addressing Criminal Records
Your PCC will show all unexpunged crimes. To clear old records:
- Wait 10 years after completing your sentence
- Submit Form J165 to Justice Department
- Include written motivation
Warning: Never lie about criminal history – visa denials often result from false declarations.
International Document Legalisation
For overseas use:
- Apostille: Needed for UK/Australia through DIRCO
- Embassy stamp: Required for China/UAE applicants
Processing includes R150 DIRCO fees and possible embassy charges.
Key Contacts
| Service | Contact |
|---|---|
| SAPS CRCMS | [email protected] / +27 12 393 1000 |
| DIRCO Apostille | www.dirco.gov.za / +27 12 351 1000 |
| Expungement Help | www.justice.gov.za |
Final Advice
Start applications 3-4 months before deadlines. Use registered post for international submissions and keep document copies. Verify requirements with your embassy. For updates, visit the official SAPS website: www.saps.gov.za.
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