Senior Secretary – Short-Term Contract
Vacancy Reference: STC 024/2025
Department: Environmental and Infrastructure Service Department
Branch: Impact Management and Compliance Monitoring
Location: 118 Jorissen Street, Traduna House
Monthly Remuneration: R21 696.110 (all-inclusive, no benefits)
Contract Duration: Not exceeding 12 months
Position Overview
We are seeking a highly organized and professional Senior Secretary to provide comprehensive administrative, secretarial, and office management support to the Director. This role is crucial in ensuring the smooth and efficient operation of the Director’s Office through effective communication, documentation management, and logistical coordination.
Minimum Requirements
- Grade 12 or NQF Level 4 qualification
- National Diploma in Secretarial Studies, Office Administration, or any related tertiary qualification in Administration at NQF Level 6
- Demonstrated understanding of secretarial and office administration concepts and functions
Primary Function
To provide comprehensive administrative, secretarial, and office management support to the Director. This includes managing correspondence, maintaining effective record-keeping systems, coordinating the Director’s diary and meetings, attending to stakeholder enquiries, and ensuring the smooth operation of the Director’s Office through efficient communication, documentation, and logistical support.
Key Performance Areas
- Coordinate and manage all documentation required for the Director’s Office
- Manage the Director’s diary and programme of activities efficiently
- Attend to requests directed to the Director’s Office and provide general office support
- Provide administrative support to the Director’s Office as needed
Leading Competencies
- Computer literacy in Microsoft Word, Excel, and PowerPoint
- Excellent written and verbal communication skills
- Strong coordinating and organizational abilities
Core Competencies
- Basic knowledge of secretarial and office administration concepts and functions
- Understanding and application of Batho Pele Principles and work ethics
- High level of professionalism and discretion
Application Requirements
Interested candidates must complete the online job application form and attach all relevant and updated documents, including:
- Certified copies of qualifications and certificates
- Certified copy of ID document
- Comprehensive CV
Applicants should be prepared to provide original documents during the selection process. You will be required to provide a brief description of your work experience relating to this vacancy. Applicants with membership to professional bodies must provide membership numbers and expiry dates. Internal applicants must provide their employee numbers. All applicants are advised to use Google Chrome when applying for City of Johannesburg positions.
Employment Equity Statement
The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines. We are an equal opportunity employer and will consider designated groups in line with these requirements. Preference will be given to previously disadvantaged groups, including individuals with disabilities. Appointments will be made in accordance with the approved Employment Equity Plan to promote equitable representation in terms of race, gender, and disability.
Disclaimer
By submitting your application for a position at the City of Johannesburg, you consent to the personal information submitted as part of your application being used for the purposes of the Recruitment and Selection process and related processes. Please note that registering your CV and/or receiving any form of acknowledgment does not guarantee that your application will be successful or lead to employment. The City of Johannesburg shall not be liable for any damage, loss, or liability whatsoever arising from your use of the job opportunity section of this website. The City reserves the right not to make an appointment.
Important Notes for Applicants
Applicants are respectfully informed that if no notification of appointment or response is received within six weeks of the closing date, they should consider their application unsuccessful. Shortlisted candidates will be required to undergo the following risk checks:
- Credit record check
- CV validation
- Employment record verification
- Criminal check
- Identity validation
Contact Information
Enquiries Only: Siphiwe Khuma
Closing Date
Wednesday, 12 November 2025
How to Apply
To apply for this position, please click on the application link provided at the end of this post on our website. We wish you all the best with your application.
Application Link: Apply Online for Senior Secretary Position
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