The Border Management Authority (BMA) is an armed service established under Section 199(3) of the Constitution. It serves as the third armed service in the country, alongside the South African National Defence Force (SANDF) and the South African Police Service (SAPS). This is made possible through the Border Management Authority Act No. 2 of 2020. The BMA is inviting suitable candidates to apply for the following vacant position.

Important Information for Applicants

Applications must be:

A fully completed BMA Employment Application Form, which you can download from the BMA website. This should be accompanied by a comprehensive CV. Your CV must include the start and end dates (in dd/mm/yyyy format) for each employment period, as well as details of at least two contactable employment references (as recent as possible).
Submitted to the correct email address. Applications sent to the wrong email will not be considered.
Without copies of educational qualifications, ID, or driver’s license attached. Including these may exceed the email size limit and prevent delivery.
Only shortlisted candidates will need to provide certified copies of qualifications, ID document, and a valid driver’s license on or before the interview date. If you have foreign qualifications, you must obtain an evaluation certificate from the South African Qualifications Authority (SAQA) to confirm the National Qualifications Framework (NQF) level.
If you are not contacted within 5 months of the closing date, consider your application unsuccessful.
Failure to follow any of these instructions may disqualify your application.
Applications received after the closing date will not be considered.
The BMA reserves the right not to fill the post.

Closing Date: 3 November 2025

Selection Process

Shortlisted candidates may undergo an interview and technical assessments. These evaluate your professional and technical skills against the job requirements and duties.
For senior positions, candidates who perform well in interviews and tests will take a competency assessment. This checks proficiency in the professional aspects of the role.
Suitable candidates will face employment suitability checks, including credit, criminal record, citizenship, employment references, and qualification verifications.
Appointments require mandatory vetting and security clearance suitable for the position level.

Position Details

Position: Specialist: Contract Management

Salary: R925 200.00 to R1 130 800.00 (total cost to company)

Job Grade: D1

Centre: Pretoria: Border Management Authority Headquarters

Division: Supply Chain Management

Reference Number: 1/4/2025

Email Address for Applications: [email protected]

Minimum Job Requirements, Knowledge, and Responsibilities

Minimum Qualifications

A Bachelor’s degree in Procurement, Supply Chain Management, Logistics, or Purchasing (NQF Level 7), as recognized by SAQA.

Minimum Experience

At least 4-6 years of experience in Procurement or Strategic Sourcing.

Knowledge

Strong understanding of the Public Finance Management Act (PFMA), Treasury Regulations, and Guidelines.
Knowledge of Supply Chain Management (SCM) Regulations, Practice Notes, Circulars, and Policy Frameworks.
Understanding of the Preferential Procurement Policy Framework Act (PPPFA) and its regulations.
Good knowledge of the Broad-Based Black Economic Empowerment Act, 53 of 2003 (B-BBEE).
Contract Management principles.
The Border Management Authority Act, 2020.

Professional Registration or License Requirements

None required.

Other Requirements

Flexibility in working hours to meet the role’s demands.
Possibility of working overtime.
A valid driver’s license.

Responsibilities and Duties

The successful candidate will be responsible for a wide range of tasks to ensure effective supply chain management and compliance. These include:

Inspecting procurement documentation from bidders for quotes under R1 million to confirm compliance.
Observing tender proceedings to ensure proper processes are followed and records are kept accurately.
Reviewing tender documents for compliance with SCM, PPPFA, and B-BBEE policies.
Advising the Bid Specification Committee, Bid Evaluation Committee, and Bid Adjudication Committee on complex SCM issues.
Promoting adherence to SCM policies within the organization.
Reviewing and submitting SCM monthly and quarterly registers (for quotations and tenders) to the Senior Manager and Executive Manager on time.
Proposing updates to SCM policies and procedures based on changes in National Treasury regulations and instruction notes, and ensuring implementation.
Assisting in assessing and investigating irregular, fruitless, and wasteful expenditure (IFWE) per guidelines and frameworks.
Conducting compliance checks to ensure accuracy and completeness in all processes.
Managing overall contract administration.
Maintaining records of non-complying suppliers in the system.
Performing declarations of interest checks, reviewing the National Treasury restricted database, and defaulters list for all recommended bidders.
Keeping records of all National Treasury report submissions.
Preparing reports on the overall SCM compliance status.
Providing input for developing SCM and Finance policies, procedures, and processes.
Ensuring compliance with all statutory and legal requirements.
Assisting in identifying and applying fraud controls, risk prevention principles, sound governance, and compliance processes to manage risks.
Maintaining quality risk management standards as per relevant requirements.
Enforcing Service Level Agreements to minimize business risks and ensure continuity.
Supporting internal and external audit requirements with necessary evidence.
Reviewing Standard Operating Procedures in consultation with managers to optimize business operations.
Adhering to all relevant laws, policies, and Standard Operating Procedures across the organization.
Building and maintaining relationships with BMA officers and Governance Committees for better expectation management and knowledge sharing.
Providing advice on financial accounting matters to support informed decision-making.
Representing the organization in committees and task teams when needed.
Convening and attending meetings, presenting findings and business cases to stakeholders.
Communicating progress and challenges in operational plans to affected stakeholders promptly.
Ensuring effective implementation, management, and monitoring of the business unit’s budget, while reporting on variances.
Contributing to the planning and compilation of the business unit’s annual budget aligned with operational objectives.
Monitoring financial controls, budget management, and procurement processes for compliance with legislation like PFMA, PPPFA, and B-BBEE.
Implementing proper financial controls to manage the business unit budget.
Reporting on cost improvements and shortfalls.
Enhancing team knowledge and skills through ongoing coaching, mentoring, and talent development.
Fostering a high-performance culture by translating annual performance goals into individual work plans.
Creating a positive work environment that boosts employee engagement, recognition, and productivity.
Managing poor performance and disciplinary issues in line with BMA policies and procedures.
Leading and building an effective team through resource management.
Driving talent acquisition, succession planning, development, and retention strategies for the division.

We wish you all the best with your application.

To Apply: Email your completed application form and CV to [email protected] by 3 November 2025.

BMA Specialist Contract Management Vacancy